Office Manager | Waterfall at PSG Konsult Ltd

Job description:

• We are seeking a highly organised and proactive Office Manager to oversee the day-to-day operations of our corporate office environment. The successful candidate will be responsible for ensuring the efficient management of office facilities, administration, health and safety compliance, vendor relationships, and support services.
• This role requires a hands-on leader who can effectively manage a team of office support staff, coordinate workplace logistics, maintain operational standards, and drive continuous improvements across office functions.
• The ideal candidate will possess strong organisational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment while delivering an exceptional employee and visitor experience.

Responsibilities:

• Oversee the day-to-day management and operation of the office, ensuring a professional, efficient, safe, and productive working environment
• Manage all office facilities, infrastructure, equipment, and building maintenance requirements, liaising with landlords, contractors, and service providers as required
• Lead, supervise, train, and support the office administration team, including receptionists, drivers, cleaners, security personnel, and other support staff
• Manage external vendors and service providers, ensuring service delivery standards, contract compliance, and cost effectiveness
• Procure and manage office supplies, equipment, stationery, groceries, and consumables, maintaining appropriate stock levels and inventory controls
• Oversee office budgets and identify opportunities to improve operational efficiencies and reduce unnecessary expenditure
• Coordinate office logistics, including workspace allocation, employee access, parking arrangements, deliveries, and onboarding requirements for new employees
• Manage reception services, boardrooms, meeting facilities, training rooms, and booking systems to support business operations
• Coordinate internal meetings, training sessions, events, and catering requirements
• Ensure compliance with all health and safety policies, procedures, and regulatory requirements, maintaining a safe and secure workplace
• Coordinate health and safety initiatives, including inductions for new employees, emergency preparedness, first aid resources, and office safety representatives
• Communicate office-related policies, procedures, and operational updates to employees and stakeholders
• Produce operational reports and provide administrative support to management as required
• Drive continuous improvement initiatives to enhance office operations, service delivery, and employee experience
• Manage special projects and additional operational responsibilities as required

Minimum requirements:

• Degree/Diploma/Certificate in Office Management/Facilities Management Operations Management/ Secretarial / Office Administration/ Business Administration or equivalent
• 5+ Years in a similar Manager role (managing service providers, facilities, office budgets, support staff, working with landlords, property management companies, and building maintenance contractors)
• Experience within the Financial Services environment advantageous

Competencies required:

• Bilingual advantageous (English and Afrikaans)
• Strong organisational skills
• Attention to detail and accuracy
• Communication and influencing skills 
• Results Orientated and driven to find solutions
• Must work well under pressure
• Multi-tasker
• Excellent interpersonal skills
• Stakeholder engagement skills
• Service orientated
• Proactive

Closing date:  26-Jun-2026