Office Workshop Administrator at Unique Personnel

Job Description    

• We are seeking a competent Office and Workshop Administrator to join our engineering firm
• The ideal candidate will be responsible for overseeing the smooth operation of the office and workshop facilities  ensuring efficient communication between departments and providing administrative support to staff and management
• Manage office operations including maintaining office supplies equipment and facilities
• Coordinate workflow between office and workshop staff
• Oversee inventory management for workshop tools materials and equipment
• Assist in scheduling and coordinating meetings appointments and events
• Handle incoming and outgoing correspondence including emails and phone calls
• Prepare reports presentations, and other documentation as needed
• Manage office and workshop budgets and expenses
• Work closely with HR to assist in recruitment onboarding and HR processes
• Provide general administrative support to staff and management as required
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in office software applications including MS Office Suite
• Ability to multi task and prioritize workload effectively
• Attention to detail and accuracy in work
• Knowledge of basic accounting principles
• Problem solving and decision-making skills
• Ability to work independently as well as part of a team
• This position offers the opportunity to work in a dynamic engineering environment and contribute to the success of our projects
• If you have a passion for administration and are looking to grow your career in the engineering industry we would love to hear from you

Inherent Requirements    

• Excellent organizational skills to manage office and workshop operations efficiently
• Proficiency in basic computer software such as Microsoft Office Suite and project management tools
• Strong communication skills for interacting with engineers technicians and office staff
• Ability to multitask and prioritize tasks effectively in a fast paced engineering environment
• Knowledge of engineering terminology and technical processes to facilitate communication between different departments
• Experience in handling administrative tasks such as scheduling meetings preparing reports and maintaining office supplies inventory
• Attention to detail to ensure accuracy in data entry document management, and record keeping
• Problem solving skills to troubleshoot issues related to office equipment and workshop tools
• Understanding of workplace health and safety regulations to maintain a safe working environment in the workshop
• Ability to work collaboratively with cross functional teams to support project deadlines and deliverables
• Overall the role of an Office and Workshop Administrator in the engineering industry requires a combination of administrative skills technical knowledge communication abilities and a proactive approach to support the daily operations of both the office and workshop areas