Officer: Project Support at South African Bureau of Standards (SABS)

Purpose

• To provide project administration and coordination within the Project Support business unit to ensure effective project delivery.

Minimum Requirements    
QUALIFICATIONS AND SPECIAL CERTIFICATIONS/REGISTRATION

• National Diploma / Diploma in Project Management, Office Administration or a related field. (NQF Level 6)

EXPERIENCE

• 3 years relevant work experience within a project management environment. (Operational Level)

Duties and Responsibilities    
Functional Management

• Provide project administration support (meeting logistics, printing, filing, records maintenance etc.) for the business unit.
• Provide support to the Project Managers as is required.
• Provide coordination support for bids and tenders.
• Create and maintain project tracking templates and database for the business unit.
• Maintain the project management library (e.g., records, past projects, archives, lessons learnt, etc.) and ensure access for relevant stakeholders.
• Create and maintain the project risk registers.
• Provide input into the drafting of project status reports.
• Reconcile and submit project related expenses i.e. travel claims, time sheets, project profitability calculations and any other project related expenses for approval.
• Support and assist the department in the development of Project Support systems, tools and processes that will enhance effective delivery and reporting.
• Support projects to develop appropriate Project Support data management system to ensure effective project management and reporting.

Risk and Compliance Management

• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Assist in the preparation and support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with ISO requirements.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management 

• Build and maintain effective internal and external stakeholder relationships and support of effective project delivery.
• Represent and participate in the organization’s committees and tasks teams when required.
• Convene and attend project meetings and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, project timelines, register updates and tracking sheets as required.

Deadline:14th November,2025