Officer: Strategic Projects and Stakeholder Relations at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS
Provide Support to Stakeholders

• Facilitate communication of relevant information between TETA and stakeholders;
• Resolve customer queries and complaints;
• Stakeholder relationship management (internal and external);
• Support the alignment and integration of programme plans and implementation.

Finance Administration

• Validate documentation according to the contract deliverables and validation framework;
• Verify tranche claims for payment;
• Ensure that all contract deliverables are captured on TETA required systems;
• Ensure that payments are processed timeously and followed up on with relevant department;
• Update stakeholders on payments;
• Update the claims register on payments processed.

Manage the Independent Management Committee (IMC) and DG Approval Process 

• Record proposals in IMC database;
• Compile compliance reports of all proposals received;
• Draft acknowledgment letters of proposals received and evaluated proposal;
• Compile proposal compliance and evaluation report;
• Ensure effective implementation of filling system and information management;
• Provide assessment reports on process;
• Draft Correspondence;
• Follow up on IMC decisions with stakeholders.

Manage the Administration of Special Projects

• Manage the administration of special projects contract drafting, maintenance and payments verifications;
• Manage all records and documents related to projects in line with TETA approved systems;
• Manage the updating of DG and strategic projects report on a monthly and quarterly basis.

Audit, Reporting and Compliance 

• Coordination, preparation for internal and external audits;
• Conduct project side visits and prepare reports on unit’s projects; 
• Provide support to benchmarking of SETAS best practices;

Requirements
MINIMUM REQUIREMENTS
Qualification and Experience

• M+3 qualification in Project Management or Education Training and Development or relevant tertiary qualification;
• Minimum of 3 years’ experience in project management and 1 year experience in stakeholder relations management;
• Experience in SETA/ transport/ education environment preferable;
• Additional Project Management/ Strategic Planning Management certificate will be an added advantage;
• Willingness to travel and work overtime.