Operations Accounting Clerk at Ford Middle East & Africa

This will be individual responsible for the management of credit card transactions and back office functions ensuring submitted claims are approved on Concur. The individual will also be the only one responsible for auditing manual cheque payments and control of accountable documents. S/he will also be responsible for Accounts Payable and Receivable quires. The individual will also be required to assist with invoicing of vehicles and responsible to assist with queries from the invoicing function.

Position Details:

• Monitoring the acquisition, issuing and control of Standard Bank credit cards
• Ensuring that credit card limits are as per company policy
• Initiating credit card payments
• Attending to all queries, audits and / or disputes relating to credit cards
• Understanding the impact of concur accounting transactions and ensuring accounting treatment of concur transaction is correct
• Ownership of Concur pre-trip system and travel-related queries
• Approving Concur travel expense reports and delinquent follow up with GBS
• Training users on access to Concur and Pre-Trip system as well as assisting with user queries around the system
• Preparation of month end travel accrual journals
• Performing weekly and monthly reconciliations required to ensure system balances agree to general ledger balances
• Managing the relationship between credit card users, GBS and Standard Bank
• Reviewing the Diners Club statement entries
• Giving input to the reconciliation team for the Diners Club statement
• Ensuring payments on the Diners’ Club statements are done timeously and no interest is incurred
• Supporting suppliers and internal stakeholders with Aurora finance related queries as well as setting up meetings to resolve queries as well as chairing the meetings
• Ownership of Transnet relationship and ensuring payment is done by the 15 th of every month to avoid account closure and interest charges
• Ownership of supplier invoicing system
• Investigating ERS supplier queries regarding OE production invoices
• Sending remittance advices and self-bill tax invoices to certain suppliers
• Auditing payroll cheques and payment requests
• Auditing the Pay on pass payments
• Accurate posting of vehicle prices into Eurovac for invoicing for auction vehicles and staff sales
• Collection of daily vehicle payments from dealers for analysis
• Calculation of interest on government and fleet dealer stocks at month end
• Preparation of month end IFRS dealer receivables recognition journals
• Weekly preparation of reconciliation between uploaded Eurovac prices and auction price list
• Ensuring appropriate filling of reconciliations of daily files for staff vehicle sales (Invoice prepared plus approved price calculation)
• Performing additional manual invoicing on Eurovac and respond to any invoicing related queries
• Daily preparation of Eurovac suspense invoices and resolving queries with various teams
• Preparing presentations on stats that are used to follow up with delinquent customers and presentation of these stats in meetings
• Ordering, safekeeping, controlling and following up on accountable documents - green Line shippers and DS&R books
• Ensuring all relevant internal control processes within the area are complied with and improved. This includes relevant MCRPs, OICs, desk procedures, Basic Control Files and any other requirements
• Performing record retention quarterly and any filing on both the W-drive and in ZIPPLES
• Performing annual file reviews (AFRs)

Knowledge Skills and Abilities:

• Self-motived and proactive employee who works well in a team.
• Attention to detail
• Analytical skills
• Good Verbal/written communications skills
• Organised
• Self-starter and team player
• Good command of key IT tools, particularly MS Excel, Word and PowerPoint
• Should have good numerical and research skills
• Be able to work under pressure
• Ensure deadlines are met
• Proficient in English language

Qualifications & Experience:

• National Diploma -Accounting or Finance
• Minimum one year of experience in Finance/Accounting/ Admin role
• Automotive experience would be beneficial  
• The role requires a solid demonstration of understanding knowledge on relevant aspects of credit cards, supplier payment process, receivables control, and stationery control