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Whereas a traditional public relations agency may only focus on issuing press releases, we leverage our in-depth experience and team’s passion to profile your sustainability initiatives through meaningful and relevant content creation in print, digital, br...
Job Description
- Provide support to the Chief Operating Officer (COO) and her direct reports by effectively managing her schedule and performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline.
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KEY OUTCOMES (not limited to) Level 4 and 5 process elements
- Document Management
- Compiling of proposals
- Document collection / collation / management
- Plan, prepare and distribute agenda and minutes for meetings
Administration
- Scheduling, communication and diary management for the COO, and CEO on occasion.
- Booking of meetings
- Obtaining quotes
- Filing, printing, scanning
- Personal errands for the COO
- Outlook management including e-mail, contacts and tasks
People Admin
- Travel and accommodation co-ordination and arrangements
- Track and approve leave for the COO’s direct reports
- Manage one on one documentation for COO’s direct reports
- Human Capital Management and admin support for the Operations team (storing recruitment documentation and ensuring it is uploaded to the correct systems)
- Source and purchase corporate gifts
Reporting and presentation preparation
Preparation of documents for presentations
Drafting presentations, diagrams and communications
Financial and Budget support
- Credit card claims and reconciliations
- Manage / order stationary
- Management accounts presentations and support
- Finance and payroll support for Operations
- KPA administration and support for Operations
- Processing credit card payments.
Additional responsibilities
- Telephony and equipment orders (3G cards, PC’s and laptops)
- Payroll support and assistance
- Qualifications
SPECIAL REQUIREMENTS
Health Industry Knowledge
PERSON DETAILS: WORK EXPERIENCE
REQUIRED
- Matric - Essential
- 5 Years working experience as a PA to a Senior Manager
- Operations experience
PREFERRED
EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY
REQUIRED
- Computer knowledge: Visio/ and Project Management - Advantage
PREFERRED
- Secretarial Diploma - Advantage
TECHNICAL SKILLS OR KNOWLEDGE
REQUIRED
- Computer knowledge: Word/Excel/Power Point/ Outlook – Essential
- Health Industry Knowledge
PREFERRED
PERSONAL ATTRIBUTES : COMPETENCIES
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Accountability
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Communication
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Business writing skills
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Efficient and effective mindset
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Planning and organisation
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Resilient and adaptive
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Self-development
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Significance and values oriented
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Ethical