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  • Posted: Aug 19, 2021
    Deadline: Not specified
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  • Kaelo Engage is a content marketing agency specialising in creating socially responsible content. Whereas a traditional public relations agency may only focus on issuing press releases, we leverage our in-depth experience and team’s passion to profile your sustainability initiatives through meaningful and relevant content creation in print, digital, br...
    Read more about this company

     

    Operations and Clinical Risk Executive Assistant

    Job Description

    • Provide support to the Chief Operating Officer (COO) and her direct reports by effectively managing her schedule and performing a wide variety of administrative functions, analytical and research duties. Duties performed require considerable confidentiality, initiative, tact, and mature and independent judgment. This role requires adaptability, dependability as well as accountability. Good judgment and decision making. Always being aware of any sensitivities. There is a high level of self-management but most importantly requires a high level of professionalism and self-discipline.
    •  

    KEY OUTCOMES (not limited to) Level 4 and 5 process elements

    • Document Management
    • Compiling of proposals
    • Document collection / collation / management
    • Plan, prepare and distribute agenda and minutes for meetings

     

    Administration

    • Scheduling, communication and diary management for the COO, and CEO on occasion.
    • Booking of meetings
    • Obtaining quotes
    • Filing, printing, scanning
    • Personal errands for the COO
    • Outlook management including e-mail, contacts and tasks

     

    People Admin

    • Travel and accommodation co-ordination and arrangements
    • Track and approve leave for the COO’s direct reports
    • Manage one on one documentation for COO’s direct reports
    • Human Capital Management and admin support for the Operations team (storing recruitment documentation and ensuring it is uploaded to the correct systems)
    • Source and purchase corporate gifts

     

    Reporting and presentation preparation

    Preparation of documents for presentations

    Drafting presentations, diagrams and communications

     

    Financial and Budget support

    • Credit card claims and reconciliations
    • Manage / order stationary
    • Management accounts presentations and support
    • Finance and payroll support for Operations
    • KPA administration and support for Operations
    • Processing credit card payments.

     

    Additional responsibilities

    • Telephony and equipment orders (3G cards, PC’s and laptops)
    • Payroll support and assistance
    • Qualifications

    SPECIAL REQUIREMENTS

    Health Industry Knowledge

     

    PERSON DETAILS: WORK EXPERIENCE

    REQUIRED

    • Matric - Essential
    • 5 Years working experience as a PA to a Senior Manager
    • Operations experience

    PREFERRED

    • Office Management

     

    EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY

    REQUIRED

    • Computer knowledge: Visio/ and Project Management - Advantage

    PREFERRED

    • Secretarial Diploma - Advantage

     

    TECHNICAL SKILLS OR KNOWLEDGE

    REQUIRED

    • Computer knowledge: Word/Excel/Power Point/ Outlook – Essential
    • Health Industry Knowledge

    PREFERRED

    • Additional Information

    PERSONAL ATTRIBUTES : COMPETENCIES 

    • Accountability

    • Communication

    • Business writing skills

    • Efficient and effective mindset

    • Planning and organisation

    • Resilient and adaptive

    • Self-development

    • Significance and values oriented

    • Ethical

    Method of Application

    Interested and qualified? Go to Kaelo Engage on jobs.smartrecruiters.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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