Operations and Events Coordinator - Somerset West at Datafin Recruitment

DUTIES:
Operations:

• Office and Facilities Management: Oversee the day-to-day operations of the office environment, ensuring that all facilities are well-maintained and conducive to productivity. This includes managing office supplies, coordinating repairs and maintenance, and ensuring a safe and comfortable workspace for employees.
• Inventory & Resource Management: Monitor and manage the inventory of office supplies and equipment to ensure that resources are available when needed. This involves tracking usage, forecasting future needs, and maintaining organized storage solutions to prevent shortages or excess.
• Vendor and Supplier Management: Build and maintain relationships with vendors and suppliers to ensure timely delivery of goods and services. This includes negotiating contracts, assessing vendor performance, and coordinating with suppliers to address any issues or discrepancies.
• Process Optimisation: Identify areas for improvement within operational processes to enhance efficiency and effectiveness. This involves analysing workflows, implementing best practices, and leveraging technology to streamline operations and reduce costs.
• Budgeting and Financial Oversight: Assist in the development and management of budgets for various departments and events. This includes monitoring expenditures, analysing financial reports, and making recommendations for cost-saving measures while ensuring alignment with organizational financial goals.
• Compliance with Health and Safety Protocols: Ensure that the organization adheres to all health and safety regulations and protocols. This involves conducting regular safety audits, training staff on safety procedures, and maintaining documentation to ensure a safe working environment.
• Administrative Support: Provide comprehensive administrative support to various departments as needed. This includes managing schedules, organizing meetings, preparing documentation, and assisting with correspondence to facilitate smooth operations.
• Reporting: Prepare and present reports on various operational metrics, event outcomes, and resource utilization. This involves collecting data, analysing trends, and providing insights to management to support decision-making and strategic planning.

Events:

• Event Planning and Execution: Lead the planning and execution of company events, ensuring all logistics are managed effectively to meet objectives.
• Vendor and Logistics Coordination:
• Coordinate with vendors and manage logistical details to ensure seamless event operations.
• Post-Event Analysis: Conduct evaluations after events to gather feedback and analyse outcomes for future improvements.

REQUIREMENTS:

• 2 years of experience in operations.
• Proven ability to manage vendors and projects.
• Knowledge of workplace safety and compliance.
• Proficient in event planning tools and MS Office.

ATTRIBUTES:

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Problem-solving skills with attention to detail 
• Strong organizational and multitasking abilities.