Operations, Vendors, Air & Sea at DSV

Main Purpose of The Role

• The vendor clerk should be able to match the charges on CW1 to cost billed by supplier. Ability to search using MAWB/ HBL and various references on invoice to locate corresponding jobs on CW1

Minimum Requirements

• Minimum of 2 years’ experience in Job Related Charges (Cost and Sell) on a Transport Management system (Like CW1) and
• Basic Freight Forwarding experience and/or
• Minimum of 2 years’ experience in an operational finance role

Qualifications Required

• Matric / Grade 12 - Essential

Computer packages

• Office 365 (Teams, OneNote, Forms), MS Word, Excel, PowerPoint, Outlook
• Cargowise1
• Webost - Advantageous

Added Advantages

• Excellent communication skills
• Highly organized and good time management skills
• High level of problem-solving skills – analytical ability
• Attention to detail
• Ability to work in a diverse team as well as be self-driven
• Ability to work with strict deadlines

Duties and Responsibilities 

• Action all vendor invoices received in WebCost by comparing against CW1 and liaising with the respective operational controllers
• Management of queries and escalation process (with either operations or vendor)
• Ensure correct credit request/dispute processes are followed
• Proactive approach to avoid out of period costs
• Accurate and on time reporting
• Maintain and build good relationships with operations, RSSC and external vendors
• Perform root cause analysis and put in place corrective action to achieve high AutoPost %
• Ensure payments are made on time and in accordance with policies and procedures
• Ensure that all tasks are done as per DSV policies, both local and global, at all times
• Send Proof of payment to operations on time within the same day as payment, where needed
• Ensure all Intercompany Invoices are processed in line with Intercompany rules
• Provide supporting documentation and other audit requirements
• Perform any ad-hoc duties as required by immediate supervisor or management

Adhoc

• Manage the COD process between operations and vendors
• Analyse and improve Autopost
• Assist with clearing debit items
• Vendor Reconciliations