P&C Payroll Specialist at BP International

KEY ACCOUNTABILITIES

• Develops working relationships with internal customers to support successful delivery of P&C Services and leverage partnership opportunities, collaborating with other teams to assist in operational delivery of assigned portfolios and support consistency to standards and policies.
• Prepares and monitors payroll data ensuring processes and data are in place for payroll processing per local country requirements and regulations.
• Ensures integrity of Workday organisation structure data. Maintain. org units, jobs, position master data in Workday.
• Ensure that payroll deadlines are adhered to ensure timeous delivery of payroll runs and employee and salary payments.
• Processes large scale and /or complex re-organisations ensuring Organisation Management processes and procedures are being followed.
• Thoroughly investigate complex and often critical queries to quickly achieve problem resolution, handling customer expectations, and at times applying judgement based on a higher level of understanding of component systems, processes, and policies, being cognisant of setting precedent.
• Accountable for the analysis and fulfilment of Ad hoc Workday, Cornerstone, TAS and SAP reporting requests from the customer (providing existing and creating new reports in Workday).
• Accountable for the set up and management of all standard/scheduled workday reports.
• Applies knowledge of HR Services in order to support efforts to centralise, standardise and simplify HR administration, recommending potential continuous improvement opportunities.
• Aligns with the BP's Code of Conduct and models BP's Values & Behaviors.
• Performs Gap analysis and suggest solutions.
• Supports any testing requirements for system upgrades/implementation of new requirements for the payroll solution.
• Represents P&C benefits, policies, and processes.
• Attends to People care tickets diligently and professionally aligned to BP policies.
• Creates new and Manage SOP within P&C local and other African countries.
• Maintains the UIF recon, ensuring accuracy of the data and records are align to the applicable leavers code.
• Operational quarterly meeting with benefits principal officers.

Key Capabilities

Technical Capability

• Proven track record in managing payroll deliveries within the team in a shared service environment in a multi- national organization.
• Developing capability to reconciliations, payroll data management and identifying errors with minimum supervisory assistance
• Expert knowledge of Payroll systems and reporting extraction and running of macros
• Advance Excel abilities to enable macros and payroll checking excel formatted sheets.
• Tax knowledge in identifying with South African payroll-related legislation, tax regulations,
• Strong financial acumen in managing monthly recons in benefits and general ledgers/cost centers.
• Analysis monthly integration error log and correct where applicable.
• Managing FIRSHT platform and reconcile to ADP.
• Ability to convey technical payroll concepts/issues to all levels.
• High attention to detail, including the ability to sense check actual outputs against expected outputs to spot errors.
• Strong numeracy, analytical and interpretive skills.
• The ability to recognize issues and problem solve.
• Integrity and approachability, to discuss sensitive and confidential issues.
• Ability to create an automated platform to allow employees to submit payroll documents successfully.

Business Capability

• Strong business insight
• Customer focus – Puts the customer and business strategy at the heart of decision making.
• Ability to guide leaders through choices to best suit business requirements.
• Externally orientated – actively working on developing external connections, aware of best practice and actively learns from others.
• Ability to coordinate projects that impacts payroll and provide guidance to stakeholders ensuring compliance and accuracy.

ESSENTIAL EDUCATION:

• Bachelor's degree or equivalent in Payroll Administration, Human Resources, or other relevant field.

ESSENTIAL EXPERIENCE AND JOB REQUIREMENTS:

• Advance application of SAP
• Foundational knowledge of Workday
• Extensive Tax Expertise specifically for South Africa
• Foundational knowledge of CRM systems
• A continuous improvement approach; seeking simple, ‘best fit’ solutions to challenges.
• Requires at least 3- 5 years’ experience in Human Resources, proven capability and experience in delivering payroll management, payroll reconciliation, change management, and organizational development

DESIRABLE CRITERIA

• degree relevant for Human Resources or Financial Management
• We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
• There are many aspects of our employees’ lives that are important, so we offer benefits to enable your work to fit with your life.
• These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits! We operate a hybrid model with 60% from the office and 40% from home with flexibility as agreed with line management.