Part-time (5/8) Administrative Officer: Finances at Stellenbosch University

Duties    

• Managing the annual departmental budget in consultation with the departmental chair.
• Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.
• Monitoring expenditures against budget allocations and forecast future financial needs.
• Identifying opportunities for cost savings and process improvements.
• Maintaining accurate financial records using the University's accounting system.
• Managing budgets for research grants, contracts, and other assigned funds.
• Providing support for the budget management of departmental productions.
• Providing support to cost centre owners.
• Serving as a liaison between central finance, procurement, and other administrative offices.
• Responsible for monthly decentralised ad hoc payments.
• Responsible for marks capturing of undergraduate and postgraduate academic results.
• Assisting the general office with other administrative tasks as assigned by the departmental chair.
• Keeping abreast of University policies, government regulations, and accounting standards.

Job Requirements    

• Post-school qualification in financial management, accounting, or a related field.
• Three to five years' relevant work experience.
• Proven analytical, organisational, and problem-solving skills.
• Proven proficiency in MS Office applications, specifically Excel.
• Excellent written and verbal communication skills.

Recommendation        

• Relevant experience within a higher education environment.
• Knowledge of and/or experience with Stellenbosch University's financial system.