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  • Posted: Oct 16, 2024
    Deadline: Not specified
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    Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students. The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape...
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    Advisor: Digital Learning

    Duties/Pligte        

    • The meaningful integration of learning technologies in the renewal of academic programmes and modules in partnership with lecturers and relevant academic support staff in faculties. Duties include:
    • Supporting academics in the provision of quality digitally mediated learning, teaching and assessment practices;
    • Providing guidance on effective blended learning design principles for student success;
    • Developing resources for digital student learning and success;
    • Exploration and support of context-based e-assessment practices (e.g. Generative AI and assessment);
    • Collaborating with colleagues on Centre and institutional projects;
    • Providing technical and administrative support relating to projects and training;
    • Coordinating the Centre's digital resources and webpage.

    Job Requirements    

    • A relevant honours degree with three years' work experience in either teaching or academic development in the South African higher education sector. Work experience should demonstrate an advanced ability to integrate learning technologies in teaching-learning-assessment practices;
    • Experience in the design and development of online or blended courses or resources;
    • Excellent verbal, presentation and written communication skills;
    • Strong interpersonal skills in the context of a team;
    • Proven experience in the design of digital educational content (e.g. videos, SCORMs, podcasts, interactive digital content);
    • Proficiency in relevant software (e.g. learning management systems such as Moodle, Office Suite, Adobe Suite, Camtasia, iSpring).

    Recommendation

    •  A qualification in academic development, education or the educational technology field;
    • A proven scholarly and reflective orientation towards learning technologies (e.g. familiarity with current trends and theories);
    • Experience and proficiency in the use and pedagogical support of a learning management system as well as other learning technologies;
    • Experience in the development of open educational resources or practices (OERs and/or OEPs).

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    Administrative Officer A2

    Duties

    • Managing the departmental cost centres.
    • Compiling budgets for departmental expenditures.
    • Processing requisitions on SU's financial system.
    • Liaison for all contracts with SU Legal Division, Faculty manager and HR as required, including ad hoc staff and fixed-term contracts.
    • Managing petty cash.
    • Providing general administrative support to staff, students and GUS (the University's art gallery).
    • Making travel and accommodation arrangements for staff and visitors.
    • Managing finances for all departmental activities, including conferences, open days, events and GUS.
    • Providing administrative support and management of research funds, short courses and social impact projects.
    • Managing quotations, contracts, invoices and payment collections of external bookings of facilities.
    • Managing local and international quotations, contracts, orders, invoices, payments and deliveries of materials, consumables and equipment for general and specialist studios, including for staff, teaching and research.
    • Compiling annual financial reports for record-keeping and audit purposes.

    Job Requirements    

    • A relevant tertiary qualification in administration and/or finances.
    • Two to three years' administrative work experience with a focus on financial management.
    • Proven computer proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, etc.).
    • Knowledge of the financial structures, general functioning of SU and working knowledge of SU's central computer systems (e.g. SUNFin and TeraTerm).
    • Excellent verbal and written communication skills in English and Afrikaans.
    • The ability to function in a multilingual environment.
    • Strong interpersonal skills.
    • Proven organisational skills.
    • The ability to manage multiple projects simultaneously and perform under pressure to meet strict deadlines.
    • The ability to work independently and apply your own initiative.

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    Part-time (5/8) Administrative Officer: Finances

    Duties    

    • Managing the annual departmental budget in consultation with the departmental chair.
    • Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.
    • Monitoring expenditures against budget allocations and forecast future financial needs.
    • Identifying opportunities for cost savings and process improvements.
    • Maintaining accurate financial records using the University's accounting system.
    • Managing budgets for research grants, contracts, and other assigned funds.
    • Providing support for the budget management of departmental productions.
    • Providing support to cost centre owners.
    • Serving as a liaison between central finance, procurement, and other administrative offices.
    • Responsible for monthly decentralised ad hoc payments.
    • Responsible for marks capturing of undergraduate and postgraduate academic results.
    • Assisting the general office with other administrative tasks as assigned by the departmental chair.
    • Keeping abreast of University policies, government regulations, and accounting standards.

    Job Requirements    

    • Post-school qualification in financial management, accounting, or a related field.
    • Three to five years' relevant work experience.
    • Proven analytical, organisational, and problem-solving skills.
    • Proven proficiency in MS Office applications, specifically Excel.
    • Excellent written and verbal communication skills.

    Recommendation        

    • Relevant experience within a higher education environment.
    • Knowledge of and/or experience with Stellenbosch University's financial system.

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    Junior Theatre Technician

    Duties

    • General maintenance and management of props and décor storerooms, including inventory control.
    • Managing bookings of props and décor by staff and students.
    • Assigned assistance during pre- and post-production processes (rentals and departmental).Support for staff and students regarding teaching, assessment and research activities.
    • Assisting the chief theatre technician to set up and operate lights and sound/AV equipment.
    • Regular meetings with the departmental chair, chief theatre technician and venue manager.
    • Assisting in general housekeeping duties of the Department
    • Scheduled duty as a technician during productions and rentals at the Adam Small Theatre Complex, also after hours.
    • Adhering to and enforcing all relevant Health and Safety rules and regulations.
    • Interacting with students, staff, and the public.

    Job Requirements    

    • Relevant post-school qualification.
    • Experience in safe set construction techniques.
    • Experience in props manufacturing and maintenance.
    • Knowledge of setting-up and operating lighting, sound, and AV equipment.
    • Demonstrated ability to work both independently and as part of a team.
    • The ability to work under pressure in a deadline-driven environment.
    • Computer competency in Microsoft 365 applications.
    • Proven administrative skills.
    • Flexibility to work according to the Adam Small Theatre Complex and the Department's operational hours.
    • Strong interpersonal skills.
    • A valid driver's licence.

    Recommendation    

    • Post-school qualification in the technical aspects of theatre.
    • Knowledge of and experience in set design.
    • Experience in setting up and operating lighting, sound, and AV equipment in theatre venues.
    • Knowledge of health and safety regulations.
    • "Working at Heights" certification.

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    Coordinator: Unit for Student Governance

    Duties    

    • Student leadership support
    • Supporting the Tygerberg Students' Representative Council (TSRC), Tygerberg Postgraduate Students' Representative Council (TPSRC), Societies Council, Academic Affairs Council, Student Parliament and election convenors in executing their duties under the Student Constitution;
    • Coordinating leadership development training opportunities for the TSRC, TPSRC, Societies Council, Academic Affairs Council, Student Parliament and election convenors;
    • Creating, with the support of the Unit Manager and in collaboration with student leaders and the relevant departments at the faculty, frameworks and guidelines for feedback engagement processes (including TSRC evaluation panels) to ensure accountability on agreed deliverables within the student governance space;
    • Aligning TSRC programming with SRC programming at the Stellenbosch campus to ensure intercampus student governance collaboration.
    • Coordinating, in collaboration with the Manager: Unit for Student Governance and the Manager: Unit for Experiential Learning Manager, the implementation of co-curriculum programmes at the Tygerberg campus.
    • Ensuring smooth transitioning from one term of office to the next by coordinating the following activities in consultation with the Unit Manager and student leaders:
    • TSRC and TPSRC camps;
    • Annual intercampus student governance engagement opportunities,TSRC honorary colours ceremony and other ceremonies, as requested;
    • TSRC/TPSRC training and handover sessions; and;
    • TSRC inauguration ceremony.
    • General office management
    • Coordinating the TSRC/TPSRC Office and handling general enquiries and referrals;
    • Coordinating the assets management of the Office, general maintenance and supplies;
    • Coordinating network registration and access card activation for new TSRC/TPSRC members.
    • Financial management
    • Providing direct support to the Unit Manager by:
    • Loading all payments on the Student Governance cost centre at Tygerberg;
    • Ensuring that all student societies at the Tygerberg campus have their own cost centres as required by the Student Constitution; and
    • Providing financial management training and support to all treasurers of societies by complying with SU financial protocols to ensure effective cost centre management.

    Job Requirements    

    • The incumbent must present proof of the following as an absolute minimum:
    • A relevant university degree;
    • Two years' experience in and in-depth understanding of a higher education (HE) environment, or at least two years' work experience in a position similar to this one in an HE environment;
    • The ability to slot directly into and comply with processes of student management regarding SU policies and protocols within the Division of Student Affairs;
    • The ability to engage with a variety of internal staff and students to ensure effective student leadership development and support;
    • Excellent verbal and written communication skills, including delivery of accurate Student Governance administrative reports according to deadlines;
    • The ability to function as a proactive member of a larger team across campuses and to handle conflict fittingly.

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