Part Time Bookkeeper & Asset Management Coordinator at RecruitMyMom

Job Description

• This is a remote position.
• A specialist international property investment firm is seeking a meticulous and experienced virtual professional to manage the financial operations and asset administration of an expanding self-storage portfolio for 5 hours per day. Positioned within a collaborative, ownership-led team, this remote role is critical for driving entity-level accounting precision, lender compliance tracking, and asset performance reporting across multiple investment vehicles. This position is ideally structured for a self-directed professional who thrives in an structured, independent working environment and seeks a stable, long-term commitment with direct access to senior leadership. Working hours: Monday - Friday 2pm - 7pm.

Key Responsibilities

• Multi-Entity Bookkeeping & Accounting: Maintain flawless financial books across multiple commercial corporate structures and individual property entities using QuickBooks Online and expense management platforms; perform comprehensive monthly bank reconciliations, process transactional variables, manage accounts payable/receivable, and compile standard financial statements (P&L, balance sheets, and cash flow reports) for CPA review.
• Asset Management & Compliance Tracking: Administer and update portfolio debt schedules, loan trackers, and amortisation tables; closely monitor lender compliance requirements, compile necessary verification documentation, and maintain meticulously structured digital asset files including insurance policies and closing contracts.
• Portfolio Analytics & Budgeting Support: Track property-level performance indicators, including occupancy metrics, operational revenue, and Net Operating Income (NOI); assist company principals in building annual operating budgets and executing rigorous actual-versus-budget variance analyses to flag financial discrepancies.

Requirements

• Experience: Minimum of 3 years of dedicated bookkeeping or core accounting experience, with a distinct preference for professionals exposed to multi-entity or multi-property financial management.
• Core Systems Knowledge: Advanced proficiency in QuickBooks Online alongside highly developed Microsoft Excel capabilities (including comfort utilizing intricate formulas, pivot tables, and fundamental financial models).
• Operational Attributes: Exceptional written and verbal communication skills, strong organisational discipline, a high level of self-direction, a completely reliable internet connection, and a dedicated, professional home office infrastructure.

Preferred Qualifications

• A formal accounting degree or a recognised equivalent professional certification (such as completed SAICA articles, SAIPA, or an equivalent accounting registration).
• Direct prior experience navigating commercial real estate, property management, or the self-storage industry sector.
• Documented experience working directly with United States-based corporate entities, regional financial structures, or American accounting nuances.

Required Software Skills

• QuickBooks Online (Official QBO Certification is highly advantageous)
• Ramp (or comparable corporate card and expense management infrastructure)
• Advanced Microsoft Excel
• Google Workspace / Microsoft Office Suite
• Secure Cloud Storage Ecosystems (Dropbox, OneDrive, or Google Drive)