Part-time Procurement & Sourcing Coordinator at RecruitMyMom

Job Description

• This is a remote position.
• A growing US-based government contracting firm, managed by its two directors, is seeking a clear, articulate, and confident communicator to join the team as their Procurement & Sourcing Coordinator. This is an independent contracting role starting part-time (4 to 5 hours per day) during an initial trial period to ensure a good fit, with the view to scale to full-time (8 hours per day) for the right candidate. 
• Candidates must be fully available between 9:00 AM and 5:00 PM Eastern Standard Time (EST), which translates to a late afternoon/evening shift in South Africa (3:00 PM to 11:00 PM SAST).
• The firm operates a fast-paced Request for Quote (RFQ) pipeline, securing pricing from American manufacturers and subcontractors to bid on major government projects. The core of this position is phone execution. Responsibilities include actively calling US-based subcontractors and vendors, explaining project requirements, and securing competitive pricing under tight deadlines. This position requires an individual who is highly resilient, comfortable handling a high volume of outbound calls, and capable of building quick, authentic rapport with American business vendors.

Responsibilities

• Vendor Outreach: Conduct high-volume outbound phone calls to US subcontractors and suppliers to request pricing.
• Rapport Building: Establish clear, professional, and engaging communication with American vendors to ensure requests are prioritized.
• RFQ Management: Review government project needs and accurately communicate those specifications to suppliers.
• Workflow Administration: Track outreach, manage incoming quotes via email, and use internal systems to keep data organized.
• Tech Utilization: Make calls daily using a Voice over Internet Protocol (VoIP) system via a Zoom portal.

Requirements

• Communication: Exceptional verbal and written English skills. A natural, confident, and professional phone presence that avoids traditional "call center" script-reading styles is essential.
• Personality Traits: High energy, strong resilience, and the ability to manage a fast-moving, deadline-driven workflow.
• Experience: Prior experience in logistics, procurement, or outbound B2B communication is a significant advantage, but not mandatory. Higher priority is placed on communication skills and personality.
• Remote Setup: A quiet home office with high-speed internet and a reliable power backup solution (UPS/Inverter) to remain online during shift hours.