Partner: Operations - Rivonia at Secondments

Job Advert Summary    

• To provide administration support to internal and external stakeholders, while ensuring that the office is operating smoothly.
• Keeping a record of fixed assets and ensuring that the asset register is up to date.
• Ensuring that there’s sufficient stationery and office supplies.

Minimum Requirements    
Preferred Minimum Education and Experience

• Minimum Matric
• Post matric qualification in business, administration, or a related field would be an added advantage. 
• 3 or more years’ office administration and operations experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks

Duties and Responsibilities    
Responsibilities

• Keeping a record of fixed assets and ensuring that the asset register is up to date.
• Ensuring that there’s sufficient stationery and office supplies.
• Liaising with Suppliers.
• Collating timesheets on a weekly basis.
• Handling all the office projects.
• Drawing up of New Contracts: MSA, SOW, Contractor Contracts and Extensions as per requisition received 
• Ensuring timesheets, leave forms, sick notes etc. accompany invoices according to client requirements i.e., either according to payroll cycle or calendar month
• Saving payslip in PDF format on the one drive and email to contractors
• Maintaining the Director’s diary and arranging appointments as requested.