Payroll Administrator at Bluespec Holdings

Key Performance Duties 

Administration of payroll activities

• Load new employees ensuring that all relevant data is present and that all critical information is captured.
• Confirm and load correct rate of pay.
• Complete provident funds and RFI linking.
• Ensure company vehicles and petrol are taxed correctly.
• Link leave methods correctly for accurate leave accumulation.
• Link employees on email to ESS according to reporting hierarchy.
• Used Memo screen on payroll to record notes.
• Pay weekly incentives and wages.
• Pay out correct amounts on termination.
• Reconcile payments to payroll monthly (within 3 days after month end).
• Reconcile payroll deductions to actual payments monthly, by the 10th of each month.
• Reconcile medical aid to billing on pay day.
• Ensure that payroll is compliant with MIBCO rules, including minimum wages.
• Provide accurate annual bonus and increase schedules in accordance with company policy and relevant legislation.
• Load salary cost on salesforce before salary Run.

Optimally utilise payroll related systems

• Utilise the online system to optimal capacity, including MIBCO returns, distribution of payslips & IRP 5’s.
• Reset of ESS / Sage 300
• Assist employees with ESS App on their phones, including ERS Biometrics.

Report relevant payroll data from the payroll reporting facilities

• Provide HR and Government required statistical reports.
• Provide weekly & monthly statistics using the export facilities in payroll.
• Load salaries on Salesforce.
• Posting of month end and weekly journals to ACUMATICA.
• Provide leave provision reports to Finance.
• Provide Ad hoc reports to Finance.
• Assist with ESS training. 

Requirements

Job Requirements:

• 4/5 years in a payroll administration role
• People system payroll experience
• Sage 300
• Matric
• Microsoft (all suites) – Advanced
• Basic payroll system knowledge
• Salesforce System