Payroll Administrator at Minopex

Description

As a Payroll Administrator at Minopex, you will play a crucial role in ensuring accurate and timely processing of payroll for our employees. Working within a dynamic and fast-paced environment, you will collaborate with various departments to facilitate seamless payroll operations. Attention to detail, confidentiality, and strong organizational skills are essential for success in this role.
Joining Minopex as a Payroll Administrator offers the opportunity to contribute to the success of a leading mining organization while advancing your career in payroll administration. If you thrive in a challenging and collaborative environment, we invite you to apply and become part of our team

Duties and Responsibilities

Payroll Processing:

• Scrutinise and validate all payrolls to identify discrepancies and ensure accuracy in line with Company procedures and the individual’s employment contract.
• Process month end payments and ensure transactions are journalised correctly to relevant accounts within the Company accounting system.
• Reconcile all payroll related control accounts for verification by the Payroll Manager.
• Ensure that payroll processes are accurately followed and that deadlines are adhered to on a day-to-day basis on site level and assist as and when requested.
• Conduct monthly payroll validation checks and resolve queries or issues.
• Validate the accuracy of information uploaded and revert discrepancies back to site level for rectification, and perform preliminary payroll run.
• Upload the electronic file (NETT Pay) into the banking system.
• Run the month-end procedure on the payroll system to close off the current period and to activate a new salary period.
• Review, reconcile and process the payment of external payroll creditors according to organisational procedure.
• Capturing and balancing of overtime, standby and other monthly allowances on payroll system.
• Check source documents against payroll reports.
• Printing of pay slips and distribution thereof.
• Process payroll transactions accurately and in a timely manner.
• Ensure compliance with company policies, regulations, and statutory requirements.
• Review and reconcile payroll reports before finalizing payments.

Data Management:

• Maintain accurate employee records, including personal information, salaries, and tax withholding allowances.
• Update payroll databases and systems with changes in employee status, such as hires, terminations, promotions, and transfers.
• Respond promptly to employee inquiries regarding payroll matters.

Compliance and Reporting:

• Stay abreast of labor laws, tax regulations, and industry standards to ensure compliance.
• Prepare and submit statutory reports, including tax filings and government remittances.
• Assist with internal and external audits related to payroll processes.

Benefits Administration:

• Administer employee benefits, such as health insurance, retirement plans, and leave accruals.
• Coordinate with relevant departments to ensure accurate deductions and contributions.

Communication and Collaboration:

• Collaborate with HR, Finance, and other departments to resolve payroll-related issues.
• Communicate effectively with employees regarding payroll policies, procedures, and inquiries.
• Participate in payroll-related projects and initiatives as required.
• Assist the Business Development department with obtaining work permits and administering employee related matters on foreign projects (ad hoc basis).

Qualification Requirements

• Grade 12 or equivalent qualifications
• Payroll diploma or similar qualification

Experience and Skills Requirements

• Proven experience as a payroll administrator or similar role, preferably in the mining industry.
• Proficiency in payroll software and MS Office applications, particularly Excel.
• Strong understanding of payroll principles, regulations, and compliance requirements.
• Excellent numerical aptitude and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced environment and meet deadlines.
• Certification in payroll administration (e.g., Certified Payroll Professional) is a plus.
• Preference will be given to immediately available candidates.