Payroll and Admin Manager at CA Financial Appointments

About the job

• A highly prestigious restaurant in Cape Town is looking or a Payroll / Admin manager to manage their extremely busy and vibrant restaurant. Are you someone that is able to multi-task whilst practicing extreme attention to detail? Then this could be for you. Normal office hours - no weekends.

Responsibilities: 

• Manage stock wastage on pilot, insert food and beverage stock takes on system 
• Understand stock take variance and explain variance reports to GM/F&B manager
• Export stock audit report, change format and add formulas stock figures sent to bookkeeper/accountant
• Manage staff clock in system, tracking employee hours for payroll
• Manage employees onboarding, file hard copies and online copies and maintain staff files
• Manage records and files on labour issues, collect leave forms, track uniform deductions 
• Calculate PAYE, UIF and other levies, prepare and check outsourced payroll deductions 
• Manage admin of WRSETA graduate or learnership programs
• Load payroll on Sage VIP for GM and accountant to check and approve, print and distribute payslips 
• File SARS EMP201, SARS EMP501, SARS EFiling, IRP 5's 
• Workmens compensation submission claims
• Manage employee "exit" procedure and documents 
• Check online banking payments loaded, send to accountant for release
• Ensure cash flow for debit orders, request transfer of excess cash to investment account, process cashbooks payment and receipts accurately 
• Reconcile cashbooks to bank statements daily and month end
• Ordering stationery, general admin duties
• Oversee and train staff 
• Balance daily cash ups
• Balance and discount manager meals, check cash dropped in managers safe daily
• Check daily department sales analysis, reconcile sales and cashiers slips daily
• Manage control accounts verify cash deposits, credit cards reflect in the bank account 
• Communicate shortages and sales issues with supervisors and GM 
• Guide staff to improve daily sales recording and highlight risks, Till returns and voids record sales entries
• Complete weekly, monthly sales report for GM customer invoices, statements, recons
• Manage functions and payments thereof
• Keep track of all monies coming in through cash ups and all expenses
• Manage daily pay outs for staff transport
• Manage waiter/bar and runner tips, split tips daily and pay out every two weeks 
• Financial recon of events
• Report voids/discounts / cashup differences 
• Collect and reconcile creditor’s statements, load payments taking discounts & claim/returns off
• Follow up with suppliers (internal staff) for credit notes 
• Input/ import supplier invoices, credit notes from pilot system to sage
• Month end recons

Requirements: 

• Relevant payroll or admin qualification
• Hospitality experience in similar role is non negotiable
• Good communication skills 
• Accurate and good with numbers