Payroll and Benefits Specialist at Blue Label Telecoms

JOB PURPOSE

The Payroll and Benefits Specialist ensure that Remuneration, Payroll and Employee Benefits Administration are performed effectively and in line with business needs. This role is also accountable for the administration, implementation and monitoring of the remuneration, employee benefits, job grading principles, procedures and systems in support of the overall group remuneration philosophy.

RESPONSIBILITIES

Payroll Processing

• Ensuring the accuracy of payroll preparation and processing for allocated companies within the Blue Label Group, payroll accounting, benefits maintenance and various special payments
• Perform a first review of payroll prior submitting to management for review
• Determine payroll liabilities by managing and approving the calculation of employee taxes, UIF, leave etc
• Balances the payroll accounts by resolving payroll discrepancies
• Post Payroll journal on a monthly basis, in line with the monthly timetable
• Reconcile payroll journal with Finance to identify any anomalies
• Deliver accurate and timely processing of payroll, input and maintain payroll data, check payrolls for accuracy prior to submission, prepare complex manual payments when required, and complete financial reconciliations

Benefits Administration

• Prepare and submit reports on remuneration and benefits benchmarking exercises, and other assignments as required
• Prepares and submits the necessary data in order to participate in identified salary survey
• Conduct salary and labour market research to define benchmarks
• Ensure all benefits programs, policies, and procedures comply with current legislation
• Analyze job descriptions, evaluations and classifications Keep abreast with new trends and best practice in the field
• Ensure that compensation practices are in compliance with current laws and regulations
• Conduct periodic audits, prepare and present reports
• Generates required reports for benefits programme administration
• Maintains benefit records and prepares documents necessary for implementing benefit coverage
• Deliver remuneration reports for senior management
• Prepares materials for delivering benefit plan educational information to collate and analyze data using pre-set tools, methods and formats

Payroll Processes and Internal Controls

• Manage and develop the necessary controls to check accuracy and confidentiality of employee records and archives and that HC information is maintained at all times
• Ensure that all audit findings and risks relating to the remuneration and benefits function are addressed and mitigated Implement controls to ensure that all findings raised are addressed and resolved
• Develop review and workshop policies, procedures, process flows, and Frameworks to ensure legal compliance with government regulations
• Develop and implement standard operating procedures (SOPs) for Payroll and Benefits and Records Management
• Conduct functional workshops related to remuneration and benefits policies and procedures to ensure compliance and awareness

Customer Service

• Review processes, identify areas of improvement and recommend changes that will increase accuracy and efficiency
• Provide Finance with monthly GL’s
• Assist Finance with monthly recons, such as Medical Aid, Loans, Garnishees, etc
• Provide assistance to Finance in respect of discrepancies
• Resolve employee queries
• Consult & Advise
• Provide documentation such as pay slips, IRP5’s, letters. Assist with loan & advance requests

Reporting

• Run ad-hoc reports and print for management, such as employee details - tax numbers, cell phone numbers, etc
• Stats SA Reporting
• Month End Payroll Reporting
• Provident Fund Reports
• Group Life Reports

Annual Audit

• Provide payroll information, assistance and documentation as and when required

Requirements

BEHAVIOURAL COMPETENCIES

• Ensures Accountability
• Tech Savvy
• Optimizes Work Processes
• Manages Complexity
• Balances Stakeholders
• Business Insight
• Collaborates
• Being Resilient
• Organizational Savvy
• Drives Results
• Interpersonal Savvy
• Demonstrates Self-Awareness
• Financial Acumen
• Situational Adaptability
• Plans and Aligns
• Self-Development

SKILLS

• Computer Skills
• Data Collection and Analysis
• Compliance Management
• Data Control
• Numerical Skills
• Planning and Organizing
• Verbal Communication
• Assessment
• Costing and Budgeting
• Spreadsheet Expertise
• Database User Interfaces and Queries
• Electronic Mail Expertise
• Policy and Regulation
• Review and Reporting

EDUCATION

• Matric
• Post Matric qualification in Finance/Human Resource/Payroll

EXPERIENCE

• Experienced specialist able to work unsupervised with
• A minimum 5 years experience in a similar role
• Sage 300 People experience
• Advanced Excel skills
• Benefits administration experience
• Strong quantitative and analytical skills
• Knowledge of job evaluation methodology and principles, benchmarking techniques, research methodology and survey administration techniques