Payroll / HR Administrator at VASTech

Job Overview

• The Human Resources department at VASTech is looking to add a Payroll / HR Administrator to their dynamic team to be responsible for the full monthly payroll function and administrative support to the department.

Responsibilities

Payroll Administration

• Capturing and creating new employee profiles on SAGE 300 People
• Monthly processing of salaries for permanent employees
• Monthly preparation of foreign currency pay slips for offshore employees
• Capture all medical and retirement annuity contributions correctly for tax benefit purposes
• Maintain the up to date record keeping of the Human Resources Management system
• Capture any additional earnings or deductions as specified by finance
• Communicate any changes to earning and deductions of payroll to employees
• Complete payroll on or before the 25th of each month unless communicated to the employees otherwise
• Assist with bi-annual payroll tax recon
• Health and Safety Administration
• Make bookings with relevant service providers in order to perform maintenance
• Filing of documentation
• Assist with monthly health and safety checks
• Provide the HR manager with up to date HR reports

Office Management Administration

• Weekly office grocery shopping
• Assist with arranging functions and events
• Arrange and send gifts to employees for various occasions such as birth of a baby, operation, illness etc.

HR Administration

• Filing and updating of personnel records
• Complete STATS SA report monthly
• Send pay slips monthly to employees without access to the payroll software
• Send IRP5’s to personnel

Leave Administration

• Compile monthly reports for leave provision to be submitted to finance
• Final approver for all leave requests
• Ensure leave request are submitted correctly along with supporting documentation where needed
• Monitor use of leave days for all staff. Escalate any points of concern related to leave to the appropriate party. (Misuse and maximum reached)
• Administer leave records on the employee self-service

Required Experience / skills

• Financial / Administrative Diploma plus minimum 6 years previous full payroll function experience
• Strong Excel skills
• Excellent communication skills both written and verbal
• Own reliable vehicle and valid driver’s license as weekly travel will be required for purchasing of office necessities
• Experience using SAGE 300 People or similar Software
• Good understanding of fringe benefits, deductions and tax
• COIDA

Personal Attributes

• Attention to detail
• Meticulous
• Organised