Payroll Officer at Office of the Pension Funds Adjudicator

Responsibilities:

Payroll Execution

• Preparation, input and processing monthly payroll on the system.
• Ensuring allowances and deductions are captured correctly and in accordance with policies and procedures.
• Calculating and processing of all employee benefits and claims including cell phone claims, allowances, overtime, leave encashment, medical aid, pension funds etc.
• Provide HR with dummy payslip to facilitate offers of employment.
• Provide HR with accurate calculations to facilitate cost recoveries from exiting employees.
• Process load and remit payslips on the ESS system.
• Follow up on outstanding leave and debt forms of terminations whilst ensuring all staff debt is accounted for by doing monthly recons on outstanding debts.
• Capturing and processing all ad hoc employee payments, including all bonus and incentive types.
• Monthly export and reconciliation of salaries file for approval by the Executive Corporate Services and Chief Financial Officer (EHCS & CFO).
• Conduct payroll back up and rollover – through closing and opening of new payment periods.
• Filing and archiving of documents

 Financial and Management Reporting

• Ensure Balance Sheet Accuracy – By ensuring all Payroll, Cash Advances, debts and amounts payable to SARS and 3rd Parties are accurately reflected in the Balance Sheet through the performance of monthly reconciliations.
• Monitor accurate and efficient administration and reporting of transactions pertaining to Payroll through the reconciliation of the GL report from SAGE to the salaries file.
• Complete quarterly survey for SSA (Statistics SA).
• Develop/review Payroll Policies and Procedures.
• Continuous improvement of processes and procedures to increase efficiency.

 Tax Management

• Monthly submission and payment of Tax (PAYE), UIF and SDL SARS by the 7th of each month.
• Monthly submission of EMP201 on the E-filing.
• Submission of monthly UIF file to Department of Labour.
• Performing the bi-annual and annual IRP5 calculations, reconciliations and submissions to SARS.
• Ensuring tax system is compliant with national tax laws through the creation and maintenance of earnings and deduction codes on Sage 300.
• Following up on outstanding tax numbers compulsory for IRP5 submissions.
• Perform ad hoc individual tax re-calculations.
• Submission of Tax Directive requests to SARS.
• Validating third party payments.

 3rd Party payments

• Ensuring all third parties are paid on time e.g. Garnishee orders, medical aid Pension, etc.
• Monthly reconciliations of 3rd party for approval by EHCS & CFO and creation of payment.
• Submit via e-mail the monthly proof of payments to 3rd parties.

 Relationship Management

• Responding to salary queries from staff as well as providing efficient support and communication in terms of Payroll.
• Responding to payment/audit queries from external and internal auditors as well as for BBBEE verifications.
• Logging Payroll system errors with ICT and testing of system/payroll changes.

Requirements

• Diploma in Payroll Management / Degree in Finance, Accounting or equivalent.
• Payroll management certificate from reputable institution would be an added advantage
• 3 - 5 years’ experience in payroll administration
• Applied knowledge of Sage People 300.
• Financial Accounting - Knowledge of key principles of accounting.
• SA Tax legislation.
• Microsoft Office and ERP - Knowledge of advanced Excel and ER query reporting.
• Basic Conditions of employment.
• Compensation for Occupational Injuries and Diseases Act.
• Labour Relations Act.