Current Jobs at Office of the Pension Funds Adjudicator

Responsibilities:

• Assist with troubleshooting of computer hardware and applications.
• Log and classify ICT incidents and service requests and ensure that they are resolved in a timely manner.
• Provide support for ICT systems and escalate complex issues to senior personnel.
• Assist in documenting ICT change requests and releases in line with processes.
• Keeping the ICT documentation in order (electronic and paper).
• Support ICT team members in coordinating tasks or activities within ICT projects.
• Attend ICT meetings and take notes or assist with meeting logistics.
• Engaging with relevant service providers.
• Collecting and organising information to assist with ICT audits.
• Assist with updating of ICT procedures and manuals.
• Help update the ICT asset register, warranties, contracts, etc.
• Updating the ICT risk register.
• Assist in the preparation of  monthly reports (ICT operations, budgets, payments, etc)
• Perform other related duties as assigned by the Supervisor or Line Manager.

Requirements

• Have completed an N6 qualification from a TVET College.
• Age must be between 18-35 years
• Be an unemployed South African citizen.
• Provide a letter from their college confirming completion of theoretical studies and practical training requirements. All Student must have a Workplace-Based Learning Logbook supplied by the TVET College to document their daily tasks and responsibilities.

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Responsibilities:

• Talent Attraction, Acquisition, Onboarding and Offboarding.
• Administer the talent sourcing process.
• Coordinate candidate interview and psychometric assessment process.
• Administer the employment contracting process.
• Coordinate and administer the job evaluation (JE) process.
• Administer the new employee orientation and onboarding process.
• Collate payroll input documentation for new and existing employees.
• Administer and guide managers on the exiting employee offboarding process HR Information and Records Management.
• Manage electronic and manual employee records to ensure that HR is audit ready.
• Coordinate all HR audit processes.
• Update and maintain the Headcount Reports and Organogram.
• Coordinate the HR annual policy review process.
• Update personnel files.
• Process death and funeral claims.
• Compile certificates of service.
• List preparation for long service awards.
• Process monthly reports for absenteeism, turnover, leave excess, new hires.
• Assist line managers with general queries
• Draft appointment and regret letters.
• Maintain personal files and filing cabinets.
• Support HR Manager with adhoc HR requests.
• Support with the collection and submission of Payroll inputs.
• Record in the Workplace-Based Learning Logbook supplied by the TVET College the learning outcomes, tasks and other relevant reports, as required by the College.

Requirements

• Have completed an N6 qualification from a TVET College.
• Age must be between 18-35 years.
• Be an unemployed South African citizen.
• Provide a letter from their college confirming completion of theoretical studies and practical training requirements. A Workplace-Based Learning Logbook supplied by the TVET College to document their daily tasks and responsibilities.

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Responsibilities:

The individual will be exposed to the following areas:

• Asset Management.
• Provide clerical support to the Finance management team.
• Attend all Finance departmental meetings and provide clerical support.
• Scanning and filing of payment batches.
• Monthly petty cash counts.
• Creditors invoices capturing and processing.
• Monthly journals processing.
• Monthly bank and other reconciliations processing.
• Monthly Trial Balance.
• Monthly depreciation journals.
• Monthly Prepayment schedule monthly and journals.
• Compilation of Finance Reports.
• Compilation of Management Accounts.
• Compilation of Treasury reports.
• Assist with audits.
• Keep all correspondence relating to your work including telephone calls, emails, and others.
• Assist project team members and management with document preparation and review.
• Attend to any other relevant requests from the reporting line manager.
• Maintain accurate and safekeeping of all the finance records.
• Record in the Workplace-Based Learning Logbook supplied by the TVET College the learning outcomes, tasks and other relevant reports, as required by the College.

Requirements

•  Have completed an N6 qualification from a TVET College.
• Age must be between 18-35 years.
• Be an unemployed South African citizen.
• Provide a letter from their college confirming completion of theoretical studies and practical training requirements.
• A Workplace-Based Learning Logbook supplied by the TVET College to document their daily tasks and responsibilities.

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Responsibilities:

• Assist the SCM Officer to ensure the procurement of goods and services in line with the OPFA SCM Policy and all applicable legislation.
• Contact service providers to obtain and source quotations.
• Contact service providers for briefing meetings when required.
• Prepare requisitions and purchase order and ensure it matches with the business specifications and the budget has been confirmed.
• Ensure that Purchase Rrders are approved, and orders are placed with the relevant service provider/s.
• Follow up on delivery of goods and service and ensure the goods and services are rendered on time.
• Provide feedback and keep the end-users updated of the progress in procuring the requested goods or services.
• Serve as Secretariat for the SCM Committees and prepare the necessary submissions ahead of the meetings.
• Participate on the closing and recording of bids.
• Communicate with the service providers for the bid outcomes.
• Maintain accurate and safekeeping of all the SCM records.
• Retrieve and prepare the required information for audit and ensure all the required information is submitted for audit and received back for record keeping.
• Confirm accuracy of invoices with the purchase orders and submit to Finance for processing.
• Assists in asset verification process and barcoding of new assets.
• Perform other ad-hoc related requests.
• Assist with the compilation e and submission of monthly and quarterly reports.
• Attend to any other request from the line manager.
• Record in the Workplace-Based Learning Logbook supplied by the TVET College the learning outcomes, tasks and other relevant reports, as required by the College.

Requirements

• Have completed an N6 qualification from a TVET College.
• Age must be between 18-35 years.
• Be an unemployed South African citizen.
• Provide a letter from their college confirming completion of theoretical studies and practical training requirements. A Workplace-Based Learning Logbook supplied by the TVET College to document their daily tasks and responsibilities.

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Responsibilities:

Payroll Execution

• Preparation, input and processing monthly payroll on the system.
• Ensuring allowances and deductions are captured correctly and in accordance with policies and procedures.
• Calculating and processing of all employee benefits and claims including cell phone claims, allowances, overtime, leave encashment, medical aid, pension funds etc.
• Provide HR with dummy payslip to facilitate offers of employment.
• Provide HR with accurate calculations to facilitate cost recoveries from exiting employees.
• Process load and remit payslips on the ESS system.
• Follow up on outstanding leave and debt forms of terminations whilst ensuring all staff debt is accounted for by doing monthly recons on outstanding debts.
• Capturing and processing all ad hoc employee payments, including all bonus and incentive types.
• Monthly export and reconciliation of salaries file for approval by the Executive Corporate Services and Chief Financial Officer (EHCS & CFO).
• Conduct payroll back up and rollover – through closing and opening of new payment periods.
• Filing and archiving of documents

 Financial and Management Reporting

• Ensure Balance Sheet Accuracy – By ensuring all Payroll, Cash Advances, debts and amounts payable to SARS and 3rd Parties are accurately reflected in the Balance Sheet through the performance of monthly reconciliations.
• Monitor accurate and efficient administration and reporting of transactions pertaining to Payroll through the reconciliation of the GL report from SAGE to the salaries file.
• Complete quarterly survey for SSA (Statistics SA).
• Develop/review Payroll Policies and Procedures.
• Continuous improvement of processes and procedures to increase efficiency.

 Tax Management

• Monthly submission and payment of Tax (PAYE), UIF and SDL SARS by the 7th of each month.
• Monthly submission of EMP201 on the E-filing.
• Submission of monthly UIF file to Department of Labour.
• Performing the bi-annual and annual IRP5 calculations, reconciliations and submissions to SARS.
• Ensuring tax system is compliant with national tax laws through the creation and maintenance of earnings and deduction codes on Sage 300.
• Following up on outstanding tax numbers compulsory for IRP5 submissions.
• Perform ad hoc individual tax re-calculations.
• Submission of Tax Directive requests to SARS.
• Validating third party payments.

 3rd Party payments

• Ensuring all third parties are paid on time e.g. Garnishee orders, medical aid Pension, etc.
• Monthly reconciliations of 3rd party for approval by EHCS & CFO and creation of payment.
• Submit via e-mail the monthly proof of payments to 3rd parties.

 Relationship Management

• Responding to salary queries from staff as well as providing efficient support and communication in terms of Payroll.
• Responding to payment/audit queries from external and internal auditors as well as for BBBEE verifications.
• Logging Payroll system errors with ICT and testing of system/payroll changes.

Requirements

• Diploma in Payroll Management / Degree in Finance, Accounting or equivalent.
• Payroll management certificate from reputable institution would be an added advantage
• 3 - 5 years’ experience in payroll administration
• Applied knowledge of Sage People 300.
• Financial Accounting - Knowledge of key principles of accounting.
• SA Tax legislation.
• Microsoft Office and ERP - Knowledge of advanced Excel and ER query reporting.
• Basic Conditions of employment.
• Compensation for Occupational Injuries and Diseases Act.
• Labour Relations Act.