Payroll Officer at Vector Logistics

Job Purpose

• To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters. 

 Key Responsibilities

Payroll Processing 

• Process monthly payroll accurately and within set deadlines 
• Review and verify payroll input for completeness, accuracy, and authorization 
• Capture and process salaries, wages, overtime, allowances, and deductions 
• Ensure accurate calculation of statutory and voluntary deductions 

Time & Attendance

• Manage and maintain Time and Attendance data using SAP or similar systems 
• Process leave, overtime, and attendance-related adjustments 
• Ensure correct integration of T&A data into payroll systems 

Payroll Administration & Compliance 

• Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE) 
• Maintain payroll records in line with data protection requirements (POPIA) 
• Process salaries, increases, bonuses, back pay, and terminations 
• Prepare and submit statutory reports and payments 
• Generate and distribute payslips  

Reconciliations & Reporting 

• Reconcile payroll accounts and third-party payments (e.g. garnishees, benefits) 
• Generate payroll reports for management, HR, and Finance 
• Support audit processes by ensuring accurate and complete records 

Employee Support & Customer Service 

• Respond promptly to payroll-related queries from employees and management 
• Provide clear and accurate information regarding payslips, deductions, and policies 
• Ensure a high level of internal customer service and responsiveness aligned to SLA requirements 

Stakeholder Engagement 

• Liaise with HR, Finance, and line managers on payroll inputs and approvals 
• Engage with external stakeholders such as SARS, UIF, and benefit providers 
• Coordinate payroll sign-off processes before payment runs 

Continuous Improvement 

• Identify opportunities to improve payroll processes and efficiency 
• Support payroll system enhancements and implementation projects 
• Maintain up-to-date knowledge of payroll legislation and best practices 

Key Relationships

Internal

• Employees 
• Line Managers 
• HR Team 
• Finance Department 

External

• SARS, UIF, and statutory bodies 
• Payroll service providers 
• Benefit administrators 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Diploma or Degree in Accounting, Finance, or Payroll 
• Payroll certification (advantageous) 
• Minimum 3 years’ experience in payroll administration 
• Experience managing large or high-volume payrolls 
• Exposure to payroll audits, reporting, and compliance 

Skills and Competencies

• Strong knowledge of payroll systems (e.g. SAP) 
• Advanced Microsoft Excel skills 
• Understanding of payroll legislation and statutory requirements 
• Strong attention to detail and accuracy 
• Good analytical and problem-solving skills 
• Excellent communication and interpersonal skills