Payroll Specialist, D1, NVC015/25GS at Seriti

Responsibilities will include but not limited to:

• Perform payroll calculations as defined by the operation, including but not limited to allowances, bonuses, overtime, awards and increases
• Obtain relevant authorisations and ensure submission to the payroll processing centre
• Ensure accurate authorization of bulk uploads prior to submission
• Be the payroll advocate to the business on processes and procedures required to have successful payrolls
• Access to systems and information that is required to attend competently to queries and assist employees with any related payroll issues. Work closely with the Central Payroll Team.
• Manual calculation of Voluntary / Top-Up shifts overtime payments
• Oversee the accurate & valid submission of correct payroll data and information
• Follow-up on queries where there are invalid submissions and authorise corrections to the processing centre
• Resolving of salary and time queries or escalating within 24 hours if not resolved
• Follow-up on queries where there are invalid submissions and authorise corrections to the processing centre.
• Validate the inclusion of time and attendance data in payroll submissions
• Ensure correct authorisations are provided before submission
• Conduct validation checking of first and final payroll run to confirm accurate capturing of submitted documentations
• Payslip Checking
• Ensure deadlines are met
• Ensure all bulk uploads are sent / processed
• Ensure all Skycom / SAP interfaces are completed accurately
• Ensure all manual Payroll inputs for Officials / PIT’s / Learners are completed i.e. Standby, Overtime, AWOP’s etc.
• Validate accurate information submitted to processing centre
• Log third party queries with the processing centre.
• Communicate payroll closure schedule to vendors and ensure compliance
• Payroll reporting
• Get approved tons and ensure correct values are captured per section / area
• Update bonus sheet info i.e. Total Shifts, Safety Penalties etc.
• Maintenance and upkeep of bonus sheets
• Ensure bonus sheets are returned to time office as per deadline calculated
• Combining of Bonus sheets into one sheet for payroll upload
• Checking Duplications
• Ensuring all employees are accounted for on the respective sheets
• Adding amendments from the previous month
• Ensure Weekly Standby List is compiled and sent out to entire mine
• Ensuring that roles within the team are well defined and clarified
• Address employee and stakeholder queries in an effective and professional manner
• Training any new Skycom users (Supervisors / Management)
• Checking upload sheets before scanning to head office
• Checking Daily hours reports from Xtime
• Checking captured exception reports
• Checking payroll data for accuracy / changes i.e. Recurring payments or deductions
• Weekly reporting on overtime and Standby’s to HOD’s and Section Heads in order to control costs
• Daily reporting of employees exceeding 12 Hour Shifts to HOD’s and Section Heads
• Monthly Reporting on SAP labour vs Budget for cost centres (used by Finance for costing purposes)
• Monthly report to Safety department on hours and shifts worked
• Any other ad-hoc reports required by management
• Check data interfaces between Systems such as SAP and Xtime
• Creation and Testing of any new Work schedules as required by business
• Creation and Testing of any enhancements to Xtime
• Doing UAT testing if and when required by head office
• Tracking and reporting on excessive work hours to HOD’s and Section Managers
• Blocking employees (parading) who are exceeding maximum allowed hours
• Ensuring accuracy of report from Xtime before blocking employees
• Ensuring blocked employees are booked laid-off overtime for the days they are blocked
• This is done daily toward the final week of the period monitored.
• Ensuring all working in shifts are booked (Saturdays changed to workings shifts) as required – approximately 20 Saturdays during the calendar year
• Ensuring setup for Working in Period (Easter and December Holidays) are done (In SAP and Xtime) to ensure speedy and correct payments to employees
• Manual calculation of 4% Additional payments for Shift employees doing working in shifts
• Ultimately responsible for the functioning and upkeep of Time / Access Control Hardware and for all other Skycom related functions
• Skycom System
• Site inspections for new hardware (time recording / access control) requirements
• Loading of Orders
• Processing Invoices for payment
• Ensuring regular Maintenance
• Reporting of faulty hardware / software
• Contractors
• Unions - Assisting Union representatives with queries and reports
• Confirmation of Employment from various external companies
• Health Care system - Checking and correcting interface errors
• Finance Department (On the Mine) - Assisting Finance Department with queries and information
• Protection Services - Assisting protections services with information for investigations
• External / Internal Auditors - Assist various auditors and/or departments with audit related information
• Weekly VFL’s
• Attending any other meetings where all Section Heads are required

Requirements:

• Diploma in Finance, Payroll or Human Resources (NQF Level 5)
• Safety & Risk Management courses
• SAP Fusion certified - completed formal computer-based training
• SAP Super User (user rights, utilisation)
• SAP Query Manager reporting tool
• A minimum of 4 to 5 years’ experience in HR and Payroll
• Knowledge and understanding of relevant legislation and regulations including the Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), PAYE, and POPIA.
• Skycom proficiency
• Sound knowledge of Seriti Payroll HR policies, procedures, and conditions of employment
• Fully competent in the use of the SAP Fusion HR system inclusive of the functional modules of Employee Transaction Management (ETM), Employee Life Cycle Management (ELM)
• Fully competent in the use of the SAP Query Manager reporting tool
• Working knowledge of SAP data migration and auditing processes
• Advanced MS Office Excel & PowerPoint
• Excellent Computer literacy skills (MS Office – specifically MS Excel)
• Valid driver’s license
• In possession or able to obtain a valid Certificate of Fitness