Payroll Specialist at Glencore

JOB PURPOSE:

We are looking for a highly skilled Payroll Specialist to coordinate an administration service in order to ensure accurate payroll records of employees as well as to contribute to the timeous and accurate payment of salaries to all staff.

PRIMARY TASKS & RESPONSIBILITIES:

• Provide administrative support in designing compensation and benefit packages. 
• Provide administrative support in designing bonus programs that align with the company’s strategic plan.
• Assist with preparing budgets, reports, and presentations.
• Gather, assist, and process data for monthly payroll (which includes timesheets, leave forms, new appointments, transfers, terminations etc.)
• Ensure that all relevant payroll processing is loaded onto the outsource payroll provider online portal.
• Assist with payroll related tax and financial year end procedures.
• Handle payroll related queries where appropriate (which includes SARS queries, leave and salary administration queries etc.)
• Generate and follow up on monthly / quarterly reports as required by Line Management.
• Assist with monthly balancing of salary reconciliations and accurate submissions of month end reporting to Finance.
• Maintain employee files through efficient record keeping and filing.
• Advise staff on company policy and procedures where appropriate.
• General administrative support
• Ensure accurate and timeous submission of PAYE, UIF and SDL Payments
• Effect payments for salaries as well as deductions to relevant 3rd parties
• Assist in the preparation of monthly/quarterly/annual statutory returns.
• Maintain data integrity by running queries, auditing, and analysing data.
• Communicating with third-party services to resolve benefit-related issues.
• Highest level customer service to both internal and external stakeholders.

KEY RELATIONSHIPS:

• Human Resources function
• Functional Management teams
• Finance function

QUALIFICATIONS:

Minimum Qualifications:

• Relevant Payroll qualification from a recognized tertiary institution

Additional Qualifications:

• Bachelor`s degree computer science, business administration, Financial/ Accounting, or similar will be advantageous.

WORK EXPERIENCE & SKILL REQUIREMENTS:

• Minimum 3 years’ Payroll processing and administration experience.
• Must be highly organized and meticulous with excellent attention to detail relating to data accuracy.
• Strong numeracy skills.
• Must be adaptable to constant change with demonstrated time management skills with the ability to prioritize.
• Able to work independently and engage with business to ensure best results are delivered.
• Strong communication and interpersonal skills with the ability to effectively communicate with internal and external stakeholders including the ability to present information.
• Good understanding of Pay elements and compensation structures.
• Detailed knowledge of statutory requirements i.e., PAYE, UIF, SDL, COIDA.
• In depth knowledge of the end-to-end Payroll Processing & Administration principles, processes, and procedures.
• Proficiency with Microsoft Office programs incl. Word, Excel, Outlook, and PowerPoint. Advanced knowledge of Microsoft Excel required.
• Exceptional professionalism and ability to appropriately handle sensitive and confidential matters.
• Strong people and project management skills.
• A valid driver’s license