People Coordinator (Gauteng) at Smollan

Description

• To provide administrative HR support to the relevant business unit(s), including recruitment, performance management, training and development, IR and general HR administration and reporting.

Key Responsibilities and Deliverables:

• Recruitment, Selection and on Boarding Administration
• Schedule and co-ordinate interviews (as required)
• As required, assist with drawing up Letters of Offer and completion of Engagement Packs
• Liaise with line to co-ordinate induction and training for new hires

Performance Management and Training and Development Administration (as required in role)

• Capture scores (for required levels) and consolidate scorecard reporting
• As required in role, book training on system and co-ordinate training reporting
• Prepare training letters and communicate training logistics to delegates (as required)
• Follow-up on non-attendance and communicate to appropriate parties (as required)
• As required, inform learners of classes, ensure attendance and follow-up on non-attendance

IR Administration

• On behalf of the BU HR Manager, send telegrams to employees who have absconded andfollow-up on sent telegrams until process is completed
• Update and check weekly telegram template / report
• Assist with notification of disciplinary enquiries to employees on behalf of BU HR Manager
• Organize chair people and logistics for hearings and ensure all details have been properlycommunicated and confirmed with relevant parties
• Ensure all disciplinary documentation is filed in the individual’s IR file
• Capture all warnings on relevant system (as required)
• Follow-up with CCMA weekly on progress and status of cases (as required)

General Administration, Data Management and Reporting

• As required, check payroll information and send through to Payroll within agreed deadlines andfollow-up on any queries and outstanding issues
• Request UIF documentation from Payroll for terminated employees and those on maternity leave
• Process medical aid applications (as required)
• Submit death claims to Benefits
• Assist HR Officer to process all benefits claims and follow-up to ensure resolution
• Check and consolidate HR reports
• Assist HR Officers with ad hoc deadlines and reports
• Ensure proper filing, document management and good housekeeping
• Perform regular HR audits of personnel files as required
• Update notice board with staff announcements or any pertinent HR issues

Teamwork and Self-management

• Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines
• Ensure data integrity of all reports to client and management
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate abilities to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives

Requirements

• Minimum Qualifications: Diploma/NQF level 5 in Human Resources
• Minimum Experience: 2 - 3 years' Human Resources experience in retail/FMCG

Knowledge, Skills & Abilities: Customer service skills

• Planning & prioritisation
• Analytical skills
• Resilience & stress management
• Relationship building
• Agility
• Maintain confidentiality
• Communication skills (verbal & written)