Personal and Office Assistant (Sandton) at Blue Label Telecoms

Job Purpose

• The incumbent will perform general office functions, such as arranging meetings functions, booking venues, coordinate events and assist where required in meetings with minute taking as well as all general office operations.

Key Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Prepare responses to correspondence containing routine inquiries.
• Prepare agendas and arrangements for committee, board, and other meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Arrange travel and accommodation for office personnel.
• Schedule office maintenance and repairs.
• Arrange Company events and special office days.
• Send and receive courier parcels.
• Coordinating personal appointments, family-related tasks, and events for the CEO.

Requirements

Competencies

• Sound written and verbal communication skills
• Strong time management,
• Attention to detail,
• Ability to multitask,
• Proficiency in office software
• Demonstrate initiative and resourcefulness
• Planning and Prioritization

Education

• Matric - Essential

Experience

• 2–3 years of relevant experience in office or personal assistant roles

Other requirements

• Must have own car - Essential