Personal Assistant: Chief Corporate Services Executive at W&RSETA

Key Performance Areas will include but not limited to the following: 

• Filter, screen and manage emails and correspondence on behalf of the Executive effectively ensuring urgent correspondence are highlighted and the Executive is informed 
• Manage, maintain and coordinate the Executive dairy and scheduling of meetings, activities and requests effectively 
• Maintain strict confidentiality and interact professionally with all levels of management, staff and external stakeholders 
• Effectively manage travel and accommodation arrangements for the Executive 
• Projects a positive demeanour regardless of changes in working conditions and shows the ability to manage multiple conflicting priorities without loss of composure 
• Establish priorities to perform quickly, accurately and effectively under pressure of deadlines 
• Ensure that travel and subsistence claims are duly completed accurately and submitted on time 
• Prepare correspondence on behalf of the Executive, including the drafting of general replies 
• Process invoices timeously and accurately according to standard procedures 
• Develop, manage, control and ensure cost effective utilization of the office of the Executives budget 
• Procure goods and services for the office and ensure compliance with SCM processes at all times, including PFMA compliance 
• Prepare and draft minutes, reports, briefs, presentations and written communication for the Executives review 
• Coordinate and quality manage documents to be submitted for the Executives signature 
• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information 
• Create a sequential filing system and ensure completeness and accuracy of all files, records and registers 
• Liaise with other executives, business units, departments and provinces as requested by the Executive ensuring alignment with instructions and requests 
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation 
• Continuously track, monitor and measure individual performance against set standards and performance targets 
• Professional representation of the SETA ensuring all behaviours and conduct are aligned with the SETA values 
• Assist across business units and functions with ad hoc requests to support business activities. 
• Effectively plan, coordinate, manage and execute ad hoc projects as directed. 

Minimum Qualifications and Experience 

• National Diploma in Public Administration, Management, 
• 3 years’ secretarial experience 
• Report writing experience 
• Advanced level of computer knowledge and literacy with MS Word, MS Power Point, MS Excel and MS Outlook 
• Knowledge of the SETA operations and relevant Acts will be an advantage