Personal Assistant at Flash Group

To provide high quality professional support to the Personal assistant & the directors in their daily professional and personal lives so that they may focus on high-level tasks. The duties for this role vary but will include tasks like managing diaries and emails, running errands, scheduling appointments, arranging travel, preparing documents, note taking, and assisting with personal tasks where necessary.

MINIMUM REQUIREMENTS:

• Matric with a tertiary qualification (Advantageous)
• 3-5 years PA experience
• Computer literate, Outlook, Word, PowerPoint, Excel
• Knowledge of Health and Safety an advantage
• Valid Driver’s license

RESPONSABILITIES:

• Ensure the Director’s diary is optimally managed for internal and external meetings and duties
• Effectively communicate meetings and other appointments to Director and ensure no scheduling conflicts
• Co-ordinate and book appropriate travel arrangements
• Prepare boardrooms for meetings
• Handle multiple projects
• Resolve administrative problems
• Maintain a consolidated list of action items flowing from various forums, committees and meetings
• Follow-up on all action items from meetings
• Create, edit and prepare presentations and documents
• Perform personal duties for the Director
• Reconcile credit cards monthly
• Arrange refreshments for company visitors
• Manage urgent requests
• Prioritise work in order of importance and risk
• Manage collation of information as requested
• Implement and manage filing system
• Back-up to other Personal Assistants and provide Reception relief when necessary
• Be a Flash ambassador

SKILLS:

• Must be able to work unsupervised
• Strong communication skills (written & verbal)
• Good organizational skills
• Ability to multi-task
• Ability to work after hours as and when needed
• Accuracy and attention to detail
• Able to work under pressure
• Deadline driven
• Ability to take initiative
• Mature disposition
• A meticulous and thorough nature
• To be discreet
• Pleasant and friendly manner
• Embrace change