ICG Medical is a leading global healthcare recruiter with a focus on nurses (all specialities), midwives, and home care/healthcare workers.
Our company vision is to improve patient care. The DNA make-up of our business stems from our core values: Open, Family and Passion.
One of our main differentiators is that we care. We establish trusting relationsh...
Read more about this company
We are seeking a proactive, organized, and efficient Personal Assistant/Administrator to provide comprehensive administrative support to our Teams. The successful candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. As a PA/Administrator, you will be responsible for managing schedules, correspondence, office tasks, and general administrative duties to ensure the smooth running of daily operations.
Key Responsibilities:
Administrative Support: Provide high-level administrative assistance to executives, managers, or team members, including managing emails, calendar schedules, travel arrangements, and other communications.
Calendar and Schedule Management: Coordinate and maintain appointments, meetings, and events. Ensure that deadlines and key activities are prioritized and communicated effectively.
Travel Coordination: Organize domestic and international travel arrangements, including flight bookings, accommodations, itineraries, and transportation.
Communication: Screen and direct incoming phone calls, emails, and other forms of communication, ensuring timely responses and resolution of inquiries.
Office Management: Oversee day-to-day office operations, such as filing, organizing office supplies, gifting and oversee maintaining a clean and efficient workspace.
Document Preparation: Assist with preparing reports, presentations, and other documents as needed, ensuring all materials are prepared accurately and on time.
Event Planning: Assist in organizing company events, meetings, or conferences, including logistics, catering, venue selection, and attendee management.
Confidentiality & Discretion: Handle sensitive and confidential information with professionalism and discretion.
Key Skills and Qualifications:
Experience: Proven experience as a Personal Assistant, Administrator, or in a similar role.
Organizational Skills: Strong ability to prioritize tasks, manage time efficiently, and multitask effectively.
Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with all levels of the organization.
Attention to Detail: Highly attentive to detail, ensuring accuracy and professionalism in all tasks.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
Problem-Solving Skills: Ability to identify challenges and find solutions quickly and effectively.
Discretion & Trust: Ability to manage confidential information with the utmost discretion and integrity.
Education: A high school diploma or equivalent is required; a degree or certification in Business Administration or a related field is preferred but non-essential.
Gmail
Yahoomail