Personal Assistant at Forvis Mazars Group

Job Description

An exciting vacancy exists in Mazars Gqeberha for a Personal Assistant to provide personal assistance and administrative support to two Audit Partners and Tax Senior Manager including tasks such as mail and email management, providing support, administration assistance and general organizational procedures

Duties and Responsibilities

• Type all reports and correspondence (capturing, quality control, electronic storing, printing, distribution to the relevant parties and filing in a systematic and logical order)
• Ensure all relevant information pertaining to deadlines is timeously collated and distributed to the relevant parties
• Manage all calls (answering, screening, initiating calls, taking messages, and record keeping)
• Manage mail and e-mail (opening, scanning and/or action if necessary; acknowledgment of receipt, distributing mail, keeping records, clearing mailbox, following up, and liaising with the courier service)
• Manage all information (filing systems, storing and retrieving information)
• Manage the logistics of all meetings and conferences (schedule, prepare, source venues, prepare paperwork, control interruptions, arrange refreshments, book accommodation and distribute the programme)
• Marketing and events co-ordination for the office
• Assist with managing promotional items / branded clothing for the office
• Billings and write offs
• Assist with client administration and payments
• Liaise with internal and external clients
• Manage all diary entries
• Place all lunch orders
• Assist with personal matters

Minimum Requirements

• Grade 12 or relevant qualification
• 1 - 2 years’ experience in a secretarial role will be advantageous

Core competencies

• Ability to work with strictly confidential information and maintain respect for the confidentiality thereof
• Be able to communicate at all levels
• Good telephone communication skills
• Planning and organisational skills
• Computer Skills (Microsoft Office)
• Attention to quality and detail orientation
• Ability to remain calm under pressure
• Confidence to be firm when faced with difficult circumstances