Personal Assistant at Pepkor Speciality

Job Description

• Pepkor Speciality is seeking to employ a Personal Assistant who will report to two Executive members. The successful candidate must be a resilient and efficient individual, with a high energy level and a compelling sense of urgency, to support key administrative/office responsibilities for the respective departments.
• Our ideal candidate will be highly organised, able to multi-task and to effectively manage and organize the responsibilities required for this role.

Qualifications

• A relevant qualification in secretarial/ personal assistant/ office administration is required

Knowledge, Skills and Experience

• A minimum of 3 - 5 years of experience as a personal assistant or personal executive reporting to Executive members is essential
• Excellent verbal and written communication skills English
• Sound knowledge and experience in managing an Executive's/director's diaries essential
• Proficiency in all the latest Google workspace applications (Preferred).
• Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)
• A strong service orientation and excellent relationship-building and networking skills
• Communicate effectively at all levels both within, as well as outside the company, to present themselves and the company in a professional manner
• Remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances
• Excellent time management, planning, coordination and organising skills
• Self-motivated, take responsibility and have a sense of pride in their work
• Be accurate, attention to detail and be reliable in meeting set deadlines
• Manage confidential information with the utmost discretion

Key Responsibilities

• Provide administrative and clerical support and coordination to two Executive Managers and their respective departments.
• Manage communication inflow and outflow for two Executives.
• Proactively manage the daily diaries of direct Managers, which involves:
• Coordinating and scheduling meetings, appointments, and functions.
• Booking necessary resources, such as conference rooms and lunch reservations.
• Efficiently managing the receiving and hosting of visitors.
• Prepare statistical reports, collate agenda items from various members of meetings, attend meetings for minute taking and distribution, compiling and distributing reports and/or presentations
• Manages travel arrangements for respective departments
• Responsible for coordinating new supplier documents for loading onto the finance system and processing of invoices.
• Providing a comprehensive administrative/office support service

Deadline:19th February,2026