Personal Assistant - Polokwane at Assupol

Description
To professionally manage, assist and support the Regional Manager with confidential and effective administration.

Assist regional manager with administrative functions 

•  Organize RM’s meetings
•  Manage RM’s diary
•  Organize travelling and accommodation arrangements
•  Handle RM’s and the sales team’s claim requests
•  Assist with rationalization
•  Assist with all budgetary expenditure payment requests
•  Handle all sponsorship requests (internal and external)
•  Liaise with staff and clients

Administrate correspondence and documentation 

•  Type and draft documentation e.g. reports and presentations
•  Manage all correspondence for manager and sales team
•  Assist with drafting and placing of advertisements for sales force
•  Manage all brokers and reps bridging, advances and cancellation applications
•  Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
•  Manage all incoming and outgoing phone calls

Administrate systems and equipment

•  Keep filing system up to date
•  Keep electronic backup system up to date
•  Keep follow-up system related to deadlines, documentation, and feedback up to date
•  Keep office and computer equipment inventory up to date

Assist with external projects and public relations matters

•  Organize and manage all social events and team buildings
•  Order promotional items for projects etc. in region
•  Manage and control all commission deductions of sales force
•  Assist head office with all human resource related issues of sales force and staff - on request
•  Handle enquiries and communication with external organizations
•  Ensure payment of all service providers
•  Manage and prepare documentation for projects
•  Attend ad hoc meetings – on request 
•  Manage and control all vehicles reports for region
•  Assist with managing all external franchises

Requirements
FORMAL EDUCATION

•  Matric 
•  Diploma in Office Administration or Secretarial/relevant

TECHNICAL/LEGAL CERTIFICATION

•  RE 5 (as an advantage)

EXPERIENCE   

•  2 Years’ experience as a Personal Assistant
•  Atleast 2 Years’ experience in the Insurance Industry