Personal Assistant (Procurement Department) at Pedros Flame Grilled Chicken

DUTIES AND RESPONSIBILITIES:

• Provide support to the Group Procurement Manager in managing and executing purchasing operations
• Assist with the administration for the procurement of goods and services, maintaining accurate procurement records and ensuring that the procurement processes adhere to company policies and legal standards
• Perform administrative tasks such as scheduling meetings, taking minutes of meetings and managing correspondence related to procurement activities
• Supplier credit applications, manage supplier credit application process from start to finish
• Data capturing for reporting
• Flexibility to adapt to changing priorities and manage tasks
• Assist in the preparation and processing of purchase orders and documents in accordance with company policies and procedures
• Monitor and track the status of orders, ensuring timely delivery of goods and services
• Communicate with suppliers to resolve issues related to pricing, delivery and quality of goods and services
• Support the procurement team with administrative work when negotiating contracts and terms with suppliers
• Help in capturing data to evaluate supplier performance and compliance
• Assist recording and building a database for the analysis of market trends and supplier performance to support strategic procurement decisions
• Ensure the procurement database and records are accurate and up to date
• Support the implementation of procurement strategies to optimize cost savings and efficiency
• Ability to maintain confidentiality

REQUIREMENTS: 

• Degree in Business or Supply Chain Management (or any related field)
• Proven experience as a personal assistant, administrative assistant or in a similar role (ideally within procurement or the supply chain environment)
• Strong understanding of procurement processes and supply chain management principles
• Proficient in Microsoft Office and procurement software