Procurement Officer at National Health Laboratory Services

Main Purpose of the Job

• To perform housekeeping duties, undertake cleaning in areas as directed to ensure the offices and rooms are kept in a clean and hygienic condition. Provide a messenger service to the relevant laboratory and Provincial Hospital.

Key Job Responsibility

•  Ensure all requisitions are being converted into purchase orders timeously according to the standard procurement procedure  Measure supplier performance by following up [in writing or telephonically] on overdue orders on a weekly and monthly basis and generate reports for the procurement supervisor  Have supplier data packs completed by new suppliers and have information captured on Oracle by Procurement [Data Management]  Address constraints and delays by proactively communicating the procurement requirements with the internal and external customers  In regions where needed, to place request for quotes (RFQs), contractors or source quotations for equipment below the cut off amount as per specification from end-users and to award such RFQ / quote to the lowest bidder/tenderer and/or to conclude a contract as per NHLS functionality evaluation and processes  Perform general procurement administration, e.g. ensuring that all documents are printed and filed for record and audit purposes, etc.  Clean up of the system by closing open orders in accordance to procedure  Compile monthly and quarterly reports  Report non-conforming suppliers to Corporate Procurement to enable them to blacklist companies as and when required in accordance with the National Treasury Regulations.

Minimum requirements & key competency

•  Grade 12  Procurement and Supply Chain Management related Certificate (NQF Level 5)  3 years in purchasing / buying / contracts Experience in I-procurement / RFQ purchasing  Knowledge of an ERP system [Oracle, SAP, etc.]  Knowledge of PFMA, PPPFA and BBBEE requirements  I-procurement / RFQ purchasing  Basic reporting writing skills  Communication skills  Computer literacy (Advanced MS Excel)  Prioritising skills  Ability to work independently within a team Time management  Telephone etiquette  Assertiveness / Ability to be firm  Planning and Organisational skills  Deadline driven  Attention to detail  Numeric skills  People skills  Problem-solving skills  Dealing with difficult customers.

E-mail application to [email protected].