Personal Assistant – Project Horizon at Coca-Cola Beverages Africa

Key Duties & Responsibilities    

• Support the General Manager and direct reports:

1.  Internal : CCBA Group , Country MD’s PA’s, Office administrative leads , IT Teams and their PA’s.
2. External : Various Vendors & other consulting companies partnering on the project.

• Manage office expenditure
• Process travel claims
• Administer & Reconcile credit card reconciliations for GM & GM Direct reports
• Create SAP purchase orders and purchase requisitions
• Monitor and Control mailing activities & expenses
• Manage and maintain manager's diary appointments
• Schedule, coordinate and confirm meetings
• Plan, organise and coordinate meetings as and when required
• Organise travels and complex travel itineraries
• Complete travel authorisations
• Process all Forex claims for travel
• Produce ad hoc documents, briefing papers, reports and presentations for meetings and as required
• Manage and maintain office equipment and stationery
• Manage and review filing and office systems
• Take and compile meeting minutes
• Manage and maintain electronic and manual filing systems   
• Manage visits                                                 
• Manage customer request                            
• Manage and maintain electronic and manual filing system
• Facilitate preparation of customer contract
• Manage customer contract              
• Update contract information                   

Skills, Experience & Education    
Qualifications:

• Degree in administrative services, management
• Diploma in secretarial science & office management

Experience:

• 3 years’ experience
• Minimum 3 years’ experience, preferably in FMCG environment

Closing Date: 13th, May 2022