Personal Assistant: Retail Affluent: Finance: Bellville at Sanlam Group

What will you do?

Core Tasks:

Secretarial support to the Sanlam Retail Affluent Company Secretary:

• Excellent diary management.
• Time and priority management.
• Accurate collation of agendas and documentations for timeous distribution of electronic board/forum/management meeting packs.
• Converting, combining, and sharing of meeting documents Loading board and meeting packs onto Diligent board.
• Assist in arranging venues, catering, equipment, and other logistics for meetings.
• Arrangement of video conferences.
• Assisting in all logistics of special events, information sessions, conferences etc.

Administration:

    General office management:

• Ordering of office supplies.
• Run the office regarding office infrastructure and services.
• Internal and external communication/liaison with key stakeholders.

Ad hoc requests:

• Assistance with PowerPoint presentations.
• Visitor access and parking.
• Language editing support.
• Minute Taking (as and when required).

What will make you successful in this role?
Role Requirements:

Qualifications:

• Secretarial diploma
• Company secretarial qualification will be an advantage.

Experience:

• At least 7 years secretarial experience on a senior/executive level.
• Business etiquette on an executive level.
• Advanced experience in Microsoft Office: Word, Excel & Power Point.
• Exposure to Diligent board or similar.

Knowledge:

• Business communications methods and processes.
• Organisational impact (red tape, protocol, confidentiality etc.).
• Business knowledge will be to your advantage.
• An understanding of the Sanlam structures, committees and processes would be an advantage.

Competencies:

• Communicates effectively (verbal and written) in English
• Decision quality
• Analytical thinking
• Cultivates Innovation
• Concern for order and accuracy
• Plans and aligns
• Customer focus
• Collaborates
• Influencing and gaining commitment
• Results driven
• Independence
• Stress tolerance
• Being Resilient

Closing Date: 6th, June 2022