Personal Assistant at South African Reserve Bank

Brief Description        

• The main purpose of this position is to provide administrative support and assistance to the Fintech Unit of the South African Reserve Bank (SARB).

Detailed Description        
The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the diaries of the Head of the Fintech Unit, including logistical arrangements for appointments and travel in liaison with relevant personnel.
• Ensure that all documents are submitted to the correct committees before the deadlines, for example submissions to the Governors’ Executive Committee (GEC).
• Receive, screen and respond to incoming calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate persons and/or departments.
• Prepare and edit correspondence, communication, presentations and other documents, and conduct minute-taking, basic investigations and analysis where necessary for this purpose.
• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the File Plan of the SARB.
• Collate and coordinate project-based and other information on behalf of the Fintech Unit.
• Review the operating practices in own area and implement improvements where necessary.
• Maintain positive internal and external relationships, engaging with stakeholders at all levels of seniority.
• Create and maintain a contact database for the Fintech Unit.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the Fintech Unit.
• Distribute correspondence, circulars and memorandums to staff in the Executive Management Department or the SARB on issues emanating from the Fintech Unit.
• Execute any other tasks as instructed by the Head of the Fintech Unit, as and when required.

Job Requirements        
To be considered for this position, candidates must be in possession of:

• a Grade 12 Certificate;
• a Diploma in Office Administration; and
• the minimum of 2–5 years of experience in a corporate personal assistant or equivalent role.

Additional requirements include:

• proficiency in English (both verbal and written skills);
• proficiency in the Microsoft (MS) Office suite, specifically MS Word, PowerPoint, Excel and Outlook;
• the ability to work independently and outside of normal working hours when required;
• excellent typing skills and telephone etiquette;
• good communication and interpersonal skills;
• time and quality management skills;
• organisational awareness;
• the ability to take initiative;
• attention to detail;
• dedication to tasks;
• knowledge of administrative and clerical procedures;
• the ability to plan and organise events;
• problem-solving skills; and
• professionalism.

Closing Date: 25th, July 2022