Personal Assistant at Standard Bank Group

Job Description

• We are seeking an exceptionally organised and proactive Exec Personal Assistant to join our Johannesburg office.
• In this Contract position, you will provide comprehensive administrative and secretarial support to senior executives, ensuring their offices run smoothly and efficiently.
• You will be the cornerstone of executive operations, managing diaries, coordinating events, and handling sensitive communications with professionalism and discretion.
• This is an ideal opportunity for a detail-oriented professional who thrives in a fast-paced environment and takes pride in delivering excellence.
• Manage executive diaries and schedules with meticulous attention to detail, proactively scheduling appointments and liaising with executives regarding prioritisation of commitments
• Coordinate end-to-end organisation of meetings and events, ensuring all attendees are confirmed, logistics are arranged, documentation is prepared, and issues are resolved independently
• Provide comprehensive travel management support, including booking arrangements, itinerary planning, and expense monitoring
• Prepare, compile, and distribute meeting packs, presentations, agendas, briefings, and reports within required deadlines and approval processes
• Act as the first point of contact for staff, clients, and stakeholders, responding to enquiries and following up on issue resolution
• Support governance processes and maintain compliance-related registers and documentation
• Assist with procurement activities and monitor operational expenses
• Oversee induction and off-boarding processes for team members, ensuring smooth transitions
• Draft correspondence, meeting agendas, and other business documents as requested
• Maintain confidentiality and exercise discretion when handling sensitive information and communications
• Provide proactive administrative support to multiple executives, anticipating needs and offering solutions
• Utilise advanced Microsoft Office Suite proficiency to create professional documents and presentations

Qualifications

Required Skills and Competencies:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organisational and time management abilities
• Outstanding written and verbal communication skills
• Strong interpersonal and people skills
• Proficiency in diary and schedule management systems
• Ability to manage multiple priorities simultaneously and work independently
• Excellent attention to detail and analytical capability
• Problem-solving skills with a proactive approach
• Discretion and ability to handle confidential information
• Customer-focused mindset with a collaborative approach

Required Experience:

• Minimum 5-7 years of significant experience as a Personal Assistant or in a similar executive support role
• Proven experience supporting multiple executives and senior managers
• Demonstrated track record in providing comprehensive administrative and secretarial support
• 5 to 10 years Experience coordinating meetings, events, and travel arrangements (Domestic & International)
• Experience with governance processes and compliance requirements
• Experience with staff induction and off-boarding procedures
• Knowledge of South African business practices ,corporate environment & Exposure in Supporting Africa Regions 

Required Education and Qualifications:

• Matric or equivalent qualification
• Diploma or Degree in Administration or related field

Desirable Skills:

• Experience with project management tools and systems
• Knowledge of procurement processes
• Familiarity with board-level support functions
• Additional administrative or business qualifications

Additional Information

Behavioural Competencies:

• Adopting Practical Approaches
• Articulating Information
• Challenging Ideas
• Establishing Rapport
• Following Procedures
• Impressing People
• Interacting with People
• Interpreting Data
• Managing Tasks
• Showing Composure
• Taking Action
• Upholding Standards

Technical Competencies:

• Diary Management
• Email Monitoring
• Meeting Logistics
• Procurement Process
• Travel Arrangements
• Written Communication