Personal Assistant at Telesure Investment Holdings (TIH)

Specification    

• Diary management including the forward planning for the specifics of each scheduled meeting including stakeholder involvement, agendas and the prioritisation thereof and preparation for executives daily meetings (files, reading)
• Co-ordination of all senior management meetings
• Responsible for travel arrangements for the Executive and the efficient delivery thereof
• Review and tracking of the business unit’s relevant budget on a monthly basis; co-ordination, payment and follow up of suppliers where appropriate.
• Co-ordination of contracts with group legal as required by the executive for new vendors, NDA’s or other contractual reviews.
• Co-ordination of all conferences, strategy sessions, team building events and social events
• Accountable for the delivery of ad hoc requests required by the Executive
• Collation of the relevant input from various stakeholders into board packs on a quarterly basis; collation and compilation of Executives pack for monthly TIH EXCO’s; collation and compilation of monthly operational and or management meetings, ensuring that all information is obtained, collated and prepared for the Executive in a timeous fashion; minutes of relevant meetings held and matters arising are followed up with the relevant parties; ad hoc compilation and coordination of reports and presentations.
• Key contact person between the Executive and the particular business unit/s
• Key liaison between the Executive and external business partners/clients
• Continuously review working practices of the specific business unit to ensure turn-around to all stakeholders is adhered to
• Responsible for the personal requirements of the Executive if required
• Management of e-mails as per the Executive’s requirements
• Mentorship of PAs within various departments
• Deliver the Telesure Service Way through personal effort and through others.
• Deliver on Treating Customers Fairly principles in alignment with regulatory requirements
• Ad hoc research and compilation of reading as required

Requirements    
Essential:

• Matric/Grade12

Desirable:

• Business Management Degree/Diploma

Secretarial Diploma
Job Closing Date    26/11/2021