Personal Assistant at Tharisa

Job Role

Administration

• To manage and maintain office administration systems and services by coordinating all secretarial and administrative functions (personnel carriers, diary management and minute taking) driving smooth and continuous operations across the Management team.
• Manage and coordinate the diaries of the various Management within MetQ by managing schedules, planning meetings, organising travel and accommodation facilitating smooth operations across the Management  function.
• Prepare meeting agendas and briefing packs for all meetings and individuals joining the meeting by engaging with all relevant stakeholders to create a comprehensive agenda and take minutes to ensure all points of order are addressed as agreed throughout the session.
• Manage and store all presentations by collecting and storing them on the requisite servers as well as keeping physical copies to ensure comprehensive record keeping.
• Manage the catering for all on-site functions, events and meetings by coordinating the procurement and delivery of all foods, ensuring quantity and quality is delivered as per specification.
• Manage the petty cash float and reconcile expenditures across the company credit cards and the float ensuring all transactions can be accounted for.
• Manage the Personnel Carriers by monitoring their operations, providing scheduling assistance as required and ensuring that they reach their daily appointments as required.
• Prioritize and manage multiple tasks efficiently.
• Maintain confidentiality and discretion in handling sensitive information.

Events Management

• Manage and coordinate all events within MetQ, as requested by the respective HOD’s, within the allocated budget and timeframes, selecting vendors and venues as needed.
• Manage and supervise all requirements for the specified events by driving smooth operations throughout the event, acting as they key point of contact for all vendors delivering services.

Requirements

Qualifications:

• Diploma (NQF5) in Secretarial Management

Job-specific experience:

• Minimum of 3-5 years of experience in a similar role, having worked a secretary or personal assistant.
• Driver’s License.