Personal Assistant - Tshwane at Zutari

What will you do?

• The suitable candidate will have an administrative background, with a passion to assist and support business and all related work.

The route tasks include:

• Photostat, scanning, printing, binding, filing and archiving.
• Arranging of meetings, venues etc (including catering as needed).
• Logging of all IS problems for staff members and co-ordination with IS department.
• Stationery orders, toner orders etc.
• Happy Birthday emails (prepare and send).
• Prepare and update organogram for unit.
• Dealing with unit project and general creditor invoices.
• Capturing expense claims, KM claims and cash advances for TD’s and MTD.
• Vendor registrations and management.
• Travel bookings including international travel plans.
• Project Governance support.
• Completion of timesheets.
• Support on debtor management system.
• Manage schedules and diaries for MTD.
• Maintain excellent relationships with external clients, internal clients as well as colleagues, including detailed contact information, bio’s, birthday dates and other relevant information.
• Professionally manage and coordinate communications both internally and externally.
• Develop and format documentation using appropriate software.
• Support and stand in for other PA’s activities as and when required.

We know today’s complex challenges can only be solved through bringing together diverse teams of people from across our business, so there will be opportunities for you to apply your skills and creativity to projects in other geographies and markets.

What can you bring to the team?

• Firstly, you will share our genuine passion for co-creating solutions and be someone that actively pursues continuous learning to help shape the future.

Minimum Requirements:

• You will need a relevant tertiary qualification (minimum of Grade 12 with relevant short courses training will be considered).
• Minimum of 8 - 10 years administrative support experience, of which 3 years must be in support capacity to senior management level, with advance MS Office skills.
• Must be highly proficient with MS Office.
• Must have excellent time management skills,
• English writing, organizational skills, communication skills and ability to multi-task as well as prioritize work requests from multiple senior managers.
• High degree of integrity and confidentiality is required.
• A valid driver’s license and own transport is also a requirement.

Skills and characteristics:

• Strong Communication Skills: The candidate needs to be able to communicate effectively with a variety of stakeholders, including project team members, management, and clients.
• Strong Interpersonal Skills: The candidate needs to be able to work well in a team and to be able to build relationships with clients, stakeholders, and team members.
• Detail-Oriented: The job requires attention to detail and accuracy to ensure that project deliverables are completed on time, within budget, and to the client’s satisfaction.