Pidelta: Administrative Specialist (Greytown) (Greytown) at Starke Ayres

The following position has become available at Pidelta, based in Greytown: Administrative Specialist

RESPONSIBILITIES

ADMINISTRATIVE FUNCTIONS

• Implement a filing system to ensure access to documentation.
• Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
• Active participation in Office Management, including general clerical tasks.
• Organise and prepare meetings and events.
• Manage office equipment and supplies and ordering new equipment and supplies as needed.
• Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
• Managing Office Equipment and supplies.
• Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.

OCCUPATIONAL HEALTH & SAFETY AND EMPLOYMENT EQUITY

• Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
• Implement corrective actions where needs exist.
• Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.

RECEPTION & SWITCHBOARD

• Will oversee the telephone and reception for Pidelta.
• Convey the messages to the respective individuals.
• Sorting out post and handing it out.
• Check stationary weekly.
• Internal Delivery note database.

TRAINING

• Research the needs for training.
• Co-ordinate and implement training.

STOCK

• Calculate stock item prices.
• Capture stock/issues on database.
• Print and Capture stock Journals.

BASIC FINANCIAL ADMINISTRATION

• Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
• Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
• Maintain orderly records of cash receipts, payments, advances, and reimbursements.
• Prepare supplier payment packs for review and approval.

PAYROLL AND PERSONELL ADMINISTRATION SUPPORT

• Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
• Maintain confidential employee files and ensure payroll documentation is complete and authorised.
• Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
• Support the administration of statutory and employee-benefit documentation where applicable.
• Assist with the compiling of Take On’s , Termination and Reinstatement batches.

Requirements

REQUIREMENTS

• Matric.
• Diploma in Administration (advantageous).
• Bachelor’s in administration (advantageous).
• Valid Driver’s License.
• Computer Skilled on Word & EXCEL Microsoft Access, Google Drive.
• Occupational Health & Safety knowledge (advantageous).
• Administrative Experience 2-3 Years.