Postgraduate Administrator (Internal Applicants Only) - (6807) at Cape Peninsula University of Technology

Job Purpose

• The objective of this job is to perform the administrative duties related to postgraduate studies after student registration to student graduation

Job Knowledge, Skills and Experience

• National Diploma/Diploma in Office Management Technology or Business and Information Administration
• A minimum of 3 years relevant administrative experience.
• Knowledge of policies related to postgraduate studies (Level 9 & 10).
• Proficiency in MS Office (Advanced knowledge in Word, Excel, Powerpoint, Database; Project; Sharepoint, Onedrive, Teams, Forms)

Recommendation:

•  Experience in educational institution managing postgraduate studies.
• BTech/AdvDip: Business Administration/Project management or related qualification

Key Performance Areas / Principal Accountabilities

Responsibilities include:

• Secretariate for Faculty Higher Degrees Committee (FHDC):
• Preparing agendas and minutes via the HDC digital platform for approving research topics, proposals, Student Supervisor Agreements, progress reports, examiners and final marks and submission of final thesis to library.
• Communicate outcomes from the meeting to supervisors.
• All communication with examiners when thesis is submitted for examination.
• Submission of appointment contracts for examiners.
• Submission of remuneration documents of examiners and external supervisors.
• Send reminders that examination reports are due.
• Ensure submission of final thesis to library.
• Preparation and checking of graduation lists.
• Prepare quarterly FHDC report to Faculty Board.
• Maintain database of examiners.
• Secretariate for Faculty Research Ethics Committee (FREC):
• Monitor special e-mail account for ethics application submissions.
• Preparing agendas for ethics applications and minutes of the meeting.
• Communicate and monitor outcomes from the meeting to supervisors and students as per FEBE Ethics Submission Guideline.
• Issuing of ethics certificates to successful candidates.
• Prepare quarterly FREC report to Faculty Board and SREC.
• Prepare quarterly FREC report.
• Postgraduate student management
• Monitoring of student progress on HDC Digital.
• Issuing of warning letters and academic block letters.
• Agenda and minutes for academic exclusion appeals meetings.
• Marketing and Communication related to postgraduate studies.

Competencies

• Proficiency in English – written and verbal
• Proficiency in MS Office and HDC Digital
• Detail-oriented
• Confidentiality & Honesty
• Compassionate
• Strategic planning and scheduling skills
• Organisational and time management skills
• Critical thinking skills
• Ability to work independently.

Additional
Ability to adapt to a changing working environment.