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  • Posted: Aug 25, 2021
    Deadline: Not specified
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  • Exxaro is one of the largest South African-based diversified resources groups. It is listed on the JSE Limited where it is a constituent of the Socially Responsible Investment (SRI) index. The group’s current business interests span South Africa, Botswana, Republic of the Congo and Australia. At present, Exxaro produces over 39 million tonnes of coal p...
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    Practitioner, HR

    Job Advert Summary    
    PURPOSE:  To support line management with personnel cost planning, recruitment and selection.  To support the people performance management process, employee development, discipline, conflict resolution and employee mediation.  To support business in terms of achieving employment equity commitments and management of diversity in the workplace.  To quality assure master data and related reports.
    Minimum Requirements    
    QUALIFICATIONS:

    •  N Dip: Human Resources Management (Essential/Minimum)
    •  Certificate First Line Management (Essential/Minimum)
    •  Certificate Labour Relations Dev Prog (Recommended/Desirable)
    •  B Degree (Relevant) (Recommended/Desirable)

    EXPERIENCE:

    • 3-5 years Relevant experience within General Human Resources operations, Human Resources systems, Employee Relations, Recruitment and Selection
    • Importance: Essential/Minimum
    • Involvement: Operational

    REQUIREMENTS:

    •  Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    •  Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
    •  Competence: SAP Position Specific Module (Essential/Minimum)
    •  Competence: MS Office Relevant Package (Essential/Minimum)

    Duties & Responsibilities    
    POSITION TASKS:

    • The incumbent will inter alia be responsible for the following:
    • Administration and Document Control
    •  Do quality checks on documentation
    •  Ensure data is captured accurately
    •  Ensure availability of information for client feedback and reporting purposes
    •  Ensure that all relevant information is available for capturing

    Audit Management

    •  Conduct quality assurance on all employee data that is loaded into SAP
    •  Ensure that all data is captured accurately in terms of the Employee Lifecyle Services (ELS) process
    •  Ensure findings/deviations are corrected on SAP and filed accordingly

    Compliance, Governance and Assurance

    •  Execute responsibilities in a manner that is in accordance to guidelines and standards associated with Human Resources (HR) services within Business Unit (BU)
    •  Comply with HR service delivery metrics, standards and guidelines
    •  Ensure compliance to applicable policies, processes, procedures and applicable statutory laws and regulations
    •  Address discrepancies/unlawful practices by reporting it to the manager
    •  Apply ethical principles in the practice and processing of HR relevant data

    Customer, Stakeholder and Client Relationship Management

    •  Understand the key business drivers of the business unit and the interrelationships between other functions (i.e. finance and operations)
    •  Maintain relationships with both internal and external customers
    •  Attend to customer requests, complaints, needs and challenges
    •  Conduct regular follow-ups to ensure problems have been resolved
    •  Implement a customer centric approach and consistently deliver quality HR services
    •  Link up with business partners to ensure that the HR value chain is realised in terms of integrated people solutions

    Employee Relations

    •  Support and advise line management in their execution of disciplinary and grievance hearings
    •  Support the execution of employment equity, diversity and organisational development initiatives
    •  Facilitate the Employee Assistant Programme (EAP) referral process
    •  Manage medical incapacity cases professionally and according to set policies and procedures
    •  Liaison with retirement funds and pension funds to ensure documentation and process comply with the set standards and rules

    Internal Business Processes

    •  Assist line management with personnel cost planning and compile budget presentations for approval
    •  Recommend and incorporate cost saving initiatives into manpower budgets and control expenditure within approved parameters (e.g. overtime and absenteeism)
    •  Generate and complete Quality Assurance (QA) management reports and recommendations on trend analysis
    •  Responsible for quality of SAP HR master data
    •  Responsible for personnel admin and related employee lifecycle management transactions
    •  Understands and supports business goals by assisting line management with HR employee lifecycle management
    •  Assist line management with talent management initiatives (e.g. leadership development, career management, corporate talent management process, performance management and development plans)
    •  Support HR business partner in ensuring successful implementation of HR infrastructure
    •  Distribute information, control and change documents
    •  Act as HR SAP super user for BU with all right, privileges and obligations associated with this function

    Medical Scheme and Pension Fund Administration

    •  Ensure all employees belong to a pension and medical aid, as per conditions of employment
    •  Liaise with pension fund and medical aids when amendments are requested by employees

    Recruitment Support

    •  Assist with the end-to-end recruitment process, in collaboration with HRBP/Head Services and line management
    •  Manage recruitment and selection within area of responsibility
    •  Prepare and complete management reports and analysis
    •  Ensure adherence to recruitment policies in alignment to Employment Equity (EE) and manpower budget
    •  Ensure data integrity of all relevant documents

    Safe and Healthy Work Environment

    •  Maintain and ensure a healthy environment and safe operations practices
    •  Ensure compliance with all applicable Safety, Health and Environment (SHE) policies and procedures in line with set standards
    •  Encourage a culture that focuses on safety in all operations

    Behavioural Alignment
    Demonstrates the following:

    •  Creativity, collaboration, sociable and awareness to the ecosystem
    •  Stewardship, accountability, ability to develop trust, safety conscious and ethical
    •  Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    •  Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    •  Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    The appointment will be made in accordance with Exxaro’s Employment Equity policy.

    If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.

    Method of Application

    Interested and qualified? Go to Exxaro Resources on exxaro.erecruit.co to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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