Process Specialist, Accounts Payable - Kempton Park at DSV

Main purpose of the Role 

The main purpose of the role is to compile vendor statement reconciliations and ensure the timeous payment of assigned creditors in accordance with their payment terms and in compliance with company policies and procedures

Duties and Responsibilities 

• Request statements from vendors in accordance with their payment terms
• Prepare accurate recons on time for all accounts, across multiple entities prior to payment date, where RSSC is responsible for the vendor
• Maintain and build good relationships with branch administrators, suppliers as well as the AP & VQH team in ISSC
• Attend to all queries within the timeframe as set out in the SLA
• Perform root cause analysis and resolve queries related to accounts payable within agreed turnaround times
• Ensure payments are made on time and in accordance with policies and procedures
• Ensure that both business/operations and RSSC is compliant with all DSV policies, both local and global, at all times
• Ensure Debit Items are resolved within current month
• Drive cost efficiency (i.e reduce unit pricing)
• Send Proof of payment to suppliers and branches on time within the same day as payment
• Liaise with branch staff as well suppliers and actively manage the timely resolution of discrepancies/dispute and the submission of outstanding invoices for processing and approval
• Ensure expenses are recorded in the correct accounting periods and the preparation of accruals for month end closing
• Accurate and on time Month end Reporting
• Ensure that there are no aged items on either vendor statements or the sub-ledger – this is to be reviewed and actioned pro-actively
• Processing of Invoices on the system, where RSSC is responsible for this
• Provide supporting documentation and other audit requirements
• Perform any ad-hoc duties as required by immediate supervisor or management
• Supply accurate and timeous figures for forecasting and reporting purposes
• Meetings with suppliers and/or business units as required

Job-related Minimum Requirements

• Minimum of 3 years' experience in Accounts Payable AND/OR
• Minimum of 3 years' experience in an operational finance role

Added Advantages

• Expierience with CASS & Airlines
• Managing suppliers with monthly spend in excess of ZAR 20 Million and overall book value of ZAR 100 Million +
• Excellent communication skills
• Ability to work under pressure
• Highly organized and good time management skills
• Strong Reconciliation Skills
• High level of problem-solving skills – analytical ability
• Attention to detail
• Ability to work in a diverse team as well as be self-driven
• The ability to explain transactions using T-Accounts
• Understand and explain basic accounting principles

Tertiary Qualification(s)

• Financial related qualification - advantageous
• Computer Literacy - Advance 
• MS Word, Excel, Outlook

Additional Computer Skills 

• SAP ERP
• CargoWise1