Procurement Administrator (CPT/JHB) at Datafin Recruitment

ENVIRONMENT:

• A dynamic provider of innovative Software & Systems Solutions seeks a highly meticulous Procurement Administrator who will support the Procurement function through effective administration, coordination, and compliance management.
• This role focuses on onboarding customers and suppliers, maintaining supplier accounts and contracts, managing company cell phone contracts, managing regional lease contracts and ensuring compliance with BBBEE requirements, including audit preparation and support.
• Applicants will require a Degree/Diploma in Supply Chain Management, Procurement and/or Business Administration with 3-5 years of experience in a Procurement Administrative role including solid knowledge of BBBEE and preferably contract management and compliance processes.

DUTIES:

Supplier & Customer Onboarding (10%) –

• Facilitate the onboarding process for new customers and suppliers.
• Ensure all required documentation is collected, verified, and accurately recorded.
• Maintain up-to-date supplier database.
• Conduct due diligence checks in line with Standard Operating Procedures.

Supplier Account & Contract Management (15%) –

• Maintain and update supplier accounts, ensuring accuracy of information and documentation.
• Administer supplier contracts, including termination dates, renewal approvals, and contract amendments.
• Ensure contracts comply with SOP and regulatory (BBBEE) requirements.
• Liaise with suppliers regarding account queries, performance, and compliance issues.

Cell phone Contract Management (15%) –

• Manage all company cell phone contracts for staff, including upgrades and cancellations.
• Liaise with service providers to resolve issues and negotiate contract terms where necessary.
• Maintain accurate records of all devices, contracts, and assigned users.

BBBEE Compliance & Audit Management (45%) –

• Support the implementation and maintenance of BBBEE compliance initiatives.
• Collect, verify, and maintain documentation required for BBBEE reporting.
• Coordinate and prepare for BBBEE audits, ensuring all required evidence is available
• Liaise with internal stakeholders and external auditors during audit processes.
• Track supplier BBBEE status and ensure records are current and compliant.

Administrative & Reporting Duties (5%) –

• Maintain procurement records, databases, and filing systems on SharePoint.
• Maintain regular reports on supplier status, contracts, and compliance metrics.
• Assist in improving procurement SOPs.
• Provide general administrative support to the Procurement team

Regional Lease Administration (5%) –

• Maintain lease agreement records.
• Ensure compliance documentation are aligned with the relevant certification.
• New lease agreement terms and conditions are reviewed and aligned with favourable leasing terms and conditions.

Policies and procedures (5%) –

• Adhere to company policies and procedures code and regulations.

REQUIREMENTS:

Qualifications –

• Degree/Diploma in Supply Chain Management, Procurement and/or Business Administration.

Experience/Skills –

• Minimum of 3 – 5 years of experience in a Procurement Administrative role.
• Experience with contract management and compliance processes preferred.
• Knowledge of BBBEE legislation and the audit processes is compulsory.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

ATTRIBUTES:

• Strong organisational and administrative skills.
• Attention to detail and high level of accuracy.
• Good communication and stakeholder management skills.
• Ability to manage multiple tasks and meet deadlines.