Procurement Administrator at Tsebo Solution

Duties & ResponsibilitiesA rationalized, compliant and formally contracted supply base

• Supplier vetting and adoptions are processed according to Group Procurement policies and processes Customer Service
• Customer response turnaround times for various processes are met and exceeded where possible – email and telephonic Administrative and other Support to the Procurement/Category Managers to maximize Group Procurement productivity
• Obtain quotes, do comparisons and provide Procurement/Category Managers with relevant proposals
• Source supporting documentation for supplier agreement preparation
• Obtain supporting documentation for credit applications, new accounts etc
• Assist with tender administration
• Respond timeously and efficiently to all reasonable requests by Managers
• All documentation updated and filed as per requirement Maintain current supply base – continuous improvement which results in accurate payments, reporting etc
• Update supplier details on the ERP system on a continuous basis by verifying contact details, updated compliance documentation etc Account queries resolution
• Liaise with the creditors department and/or suppliers to ensure account queries are attended to efficiently and timeously Compliance to all policies and processes
• Efficient and compliant procurement practice Compliance to all policies and processes
• Efficient and compliant procurement practice Systems maintenance
• Manage general workflow process via e-Helpdesk System
• Maintain and update supplier details on e-procurement and ERP systems as instructed and as per process
• Buyer Category Data Management
• Map supplier catalogues on MyMarket
• Attend to internal queries relating to system integrity
• Fulfil and action reasonable requests by management within position’s scope
• Ensure that all statutory procurement policies and procedures are being strictly adhered to, while working towards improving systems and processes

Skills and Competencies

• Computer literate (MS Office - strong Excel & Word)
• Strong analytical and numerical skills to collect and interpret data
• Excellent organisation and communication skills
• Basic procurement and supply chain process knowledge
• MyMarket, Menutec & AX experience - advantageous
• Strong numeracy skills
• Basic negotiation skills
• Strong planning, organizing and time management skills
• Ability to work independently as well as be a team player
• Experience in a buyer/procurement management role
• Ability to communicate at all levels with key suppliers and management

Qualifications

• Matric
• Relevant tertiary qualification is advantageous
• Previous experience in a similar role
• Knowledge of procurement, strategic sourcing processes & supplier management