Procurement Agent at Airbus DS Optronics (Pty) Ltd

PURPOSE 

• Request of price and availability of parts/services from the various vendors for the Commercial Directorate, MRO department and Maintenance department.
• Evaluation of the MRP requirements on SAP.
• Creative conversion of MRP Purchase requisitions into Purchase Orders for all requests on spares and services in accordance with the AH pricing policy and various Vendors according to quotes received.
• Creation of requests for quotations to vendors (service providers) for the repair of equipment on the request of Sales Representatives, MRO department and the Tool store.
• Creation of repair orders once quotes approved in accordance with levels of delegation.
• Effective communication with vendors via electronic or telephonic correspondence.
• Amendment of the purchase orders on the system in accordance with Vendors order acknowledgement of the helicopter status/condition – e.g. routine, AOG, 24h, etc., and effective communication with Vendors and Internal customers.

MAIN RESPONSIBILITIES 

• Invite tenders, consult with suppliers and review quotations.
• Assess requirements of AHZA and develop specifications for equipment, materials and supplies to be purchased.
• Responsible for loading job specifications (direct order) on to SAP.
• On receipt of 3 quotes, a capex and/or request to purchase form must be completed for authorization.
• Determine or negotiate contract terms and conditions, award supplier contracts upon approval by CFO or recommend contract awards.
• Purchase general and specialized equipment i.e. tools, non-operational materials i.e. stationery and consumables or business services for use or for further processing by AHZA.
• Establish delivery schedules, monitor progress and contact suppliers to resolve problems.
• Weekly report from SAP (SQ01) for all outstanding orders to follow up on status.
• Responsible for procedures as stated in the procurement policy.
• Responsible for compliance with the procurement policy as effective from time to time.
• Responsible for all procurement not done for purpose of direct re-sale i.e. includes consumables and services not re-sold to the customer.
• Responsible for assisting and contributing to annual BBBEE assessment audit process.
• Responsible for validating the need for procurement requests- investigate/analyse procurement requests in order to proactively detect potential for fraud.
• Responsible for conducting a bi-annual review/evaluation of suppliers – align with procurement policy.