Procurement Officer at Winning Form Group

Job Description

• The Procurement Officer will be responsible for procuring a wide range of commodities, including all special purchasing within the manufacturing and retail businesses, to meet the company's operational needs. This role will involve negotiating with suppliers, managing procurement processes, ensuring products and services are sourced correctly with the appropriate specifications, and delivered on time to ensure continuity of supply from local and international suppliers. The successful candidate will comply with all internal controls, policies, and procedures, avoiding conflicts of interest and unethical practices such as bribery or kickbacks.

Minimum requirements:

• 3 - 5 years’ experience within a procurement or purchasing related role
• Ability to analyse market trends and negotiate favourable terms with suppliers
• Must have a Valid South African driver’s license.
• Must have hands on experience in ICT Industry

Advantageous:

• Knowledge of international procurement, customs regulations, and logistics

Responsibilities:

Financial Metrics/Operational Duties

• Responsible for procuring IT goods and services as per company needs.
• Build and maintain strong relationships with vendors, manufacturers, and suppliers of branded items, ensuring they meet quality, cost, and delivery expectations.
• Coordinate with stakeholders to understand the specific requirements.
• Oversee the quality control process to ensure that items meet company standards.
• Work with suppliers to negotiate pricing, terms, and delivery timelines.
• Manage the procurement process for international suppliers, including sourcing, negotiations, contracts, and compliance with local and international trade regulations.
• Monitor global market trends and adjust procurement strategies to capitalise on opportunities.
• Coordinate logistics and international shipping to ensure timely delivery and cost-efficiency.
• Prepare and process purchase orders, follow up on outstanding deliveries, and resolve supply issues.
• Maintain effective communication with accounting to ensure timely payments to suppliers and on-time deliveries
• Ensure proper documentation and filing of proofs, samples, and artwork approvals for customer orders.
• Research new components and suppliers to support product innovation and cost-saving initiatives.
• Oversee and manage national rollouts, special events, and promotional projects.
• Ensure that all international purchases meet company standards for quality, cost, and delivery schedules.
• Liaise with customs and shipping companies to resolve any issues related to international imports and exports.
• Develop and maintain long-term, strategic relationships with key suppliers and vendors, ensuring a continuous supply of quality products at competitive prices.
• Regularly evaluate vendor performance through metrics such as price competitiveness, delivery times, and product quality.
• Conduct regular reviews of existing contracts and agreements, ensuring compliance with terms and renegotiating where necessary.
• Identify cost-saving opportunities and propose strategies to reduce procurement costs while maintaining product quality.
• Prepare regular procurement reports on spending, supplier performance, and procurement trends.
• Ensure all procurement activities comply with company policies, legal requirements, and industry regulations.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Address any supplier non-compliance issues or risks, and take corrective action as needed.
• Maintain proper documentation of procurement contracts, orders, and communications.
• Assist with Ad Hoc tasks as required

People

• Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Line Manager.

Compliance, risk and quality

• Ensure 100% compliance with company policies and procedures.
• Adhere to 100% compliance with health and safety regulations.
• Ensure 100% compliance with relevant laws and regulations.
• Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
• Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated
• Save and back up final versions and documents chronologically.
• Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
• Declare any conflicts of interest upfront.

Growth and new markets/products

• Assist with projects as directed.
• Follow measures and steps to achieve short, medium, and long-term company goals.
• Develop and maintain key customer relationships.

Skills and competencies:

• Accountability: Takes full responsibility for tasks and outcomes
• Attention to Detail: Demonstrates precision and thoroughness in all aspects of work
• People Management: Effectively leads, motivates, and develops team members to achieve individual and organizational goals.
• Excellent problem solving and reporting abilities.
• Must be deadline and result driven.