Professional Assistant at Discovery Limited

Key Purpose

• The professional assistant's duties will be to provide administrative support and services to the Group Chief Actuary, Head of Finance and Head of Group Tax and their respective teams. 

Areas of responsibility may include but not limited to

• Providing ongoing administrative support for the Heads of Group Functions as well as their team members as required
• Providing support on various administrative tasks as required
• Prepare and distribute agenda and meeting packs for various committees (may include audit committees, finance committees, actuarial committee, investment committee and other relevant committees or meetings)
• Assist in the preparation of team meetings. Scheduling meetings: Room bookings, set up, and related document preparation, coffee orders
• Minute taking in team/committee meetings
• Diary and email management
• Effectively deal with internal and external escalated queries the same day Collecting and returning visitors to the reception areas
• Continuously build and maintain professional relationships with internal and external clients/teams
• Preparation of presentation materials 

Office Management:

• Logging of TI & Group Facilities calls
• Assisting with Function & Event co- ordination for teams
• Ordering from procurement
• Serve as point of contact relating to reporting of repairs due
• Procurement for cost centre, place order with supplier, arrange for order number to be generated, arrange approval, receipt of original invoice and send to finance for payment. Petty cash capturing for the division
• Monthly and ad hoc expense claims for members of the respective teams

Travel bookings

• Administration of staff training bookings and training budget
• Assisting with onboarding of new recruits

Adhoc:

• The person in this role will handle adhoc functions and projects which is not limited to the above.
• Note : support for the Group Chief Actuary’s teams includes the Group Actuarial Function and Head of Compliance Control Function (Group), but not the Company Secretarial function. 

Personal Attributes and Skills

• Excellent communication and comprehension Appropriately follows instructions
• Works productively in a high-pressure environment Upholds ethics and values. 

Education and Experience

• 3+ years working experience as a PA at Senior Management level Excellent written and verbal communication skills
• Proficient in MS office at an intermediate level (Ms Word, Ms Excel, Power Point, Outlook) Experience in the Company Secretariat environment would be advantageous